Contract Support Associate - Pittsburgh

Overview

Support client account operations, finances, vendors, CMMS and service delivery.

Key Responsibilities

• billing management
• financial reporting
• cmms management
• helpdesk monitoring
• vendor onboarding
• client liaison

Tasks

-Manage customer billing, ensuring accuracy in margins, invoicing, and compliance with company and client policies. -Support account governance through financial reporting (WIP, Debt, OPO, Invoice Pool), data analysis, and budget tracking. -Coordinate vendor onboarding and manage subcontractor documentation for reactive and planned maintenance. -Maintain and update the account’s web quote system and CMMS, ensuring accurate job status and data integrity. -Monitor Helpdesk activity, log service requests, and coordinate timely resolution with internal teams and vendors. -Support monthly business reviews and contract performance reporting. -Serve as the first point of contact for client inquiries, ensuring timely, courteous, and effective communication. -Prepare internal and client-facing reports, attend meetings, and document minutes. -Recommend process improvements and cost-saving initiatives to enhance operational efficiency. -Ensure compliance with Health & Safety (HSE) standards and maintain QHSE documentation.

Requirements

• excel
• accounting
• associate degree
• communication
• 3+ years
• problem solving

What You Bring

-Strong understanding of financial processes, including invoicing, purchase orders, and cost tracking. -Advanced math skills, including percentages, markups, and discounts. -Proficiency in Microsoft Office Suite (Excel, Word, Outlook). -High School Diploma or GED required; Associate’s degree in Accounting, Finance, or related field preferred. -Excellent written and verbal communication skills. -3–4 years of relevant experience in administrative, financial, or contract support roles. -Strong organizational skills and attention to detail. -Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future -Ability to analyze and solve problems independently.

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About Cbre

-Specializes in property leasing, investment management, and advisory services across global markets. -Serves a diverse client base ranging from major corporations and institutions to small businesses and individual investors. -Handles a wide array of projects, including office buildings, mixed-use developments, retail centers, and industrial parks. -Known for its innovative use of technology and data to drive real estate decisions. -Operates across various sectors, with significant expertise in healthcare, retail, and logistics. -Involved in landmark deals, such as multi-billion dollar real estate transactions and major urban redevelopment projects.

Sector Specialisms

Visa Sponsorship

-applicants must be authorized to work in the u.s. without needing visa sponsorship now or in the future.