Office Manager

Overview

Manage office security vetting, admin, facilities, and support for nuclear operations.

Key Responsibilities

• access control
• security vetting
• clearance management
• budget management
• office systems
• facility liaison

Tasks

-Notify the relevant security teams and removing from client records. -Assist with managing the office budget and expenses efficiently and raising PREQS to generate the purchase orders for vendors. -Manage administrative tasks including filing, data entry, and record-keeping to ensure organizational efficiency. -Monitor security vetting and security processing sensitively and proactively applying for renewals on expiry. -Complete 6-monthly ‘Sub-Contractor – IPSA Assessment Forms’ for clients providing details of the organisation, clearances held, reported changes in personal circumstances, leavers and overseas travel in the last 12 months. -Enhance office efficiency by strategically planning and implementing office systems, layouts, and procuring necessary equipment. -Uphold a safe and secure working environment, overseeing the induction process for new employees and ensuring compliance with health and safety policies. -Act as the primary liaison with the estate management company to address any facility-related concerns promptly. -Check client records regularly to ensure all engineering staff records remain active. -Work with IT to update security clearances. -Ensure client security teams are advised of impending travel both for business and leisure, ensuring the relevant forms are completed in accordance with client requirements. -Liaise with accounts payable and the purchasing department to track, code and approve invoices, assisting with any queries. -Conduct vetting and security processing for relevant clearances pertaining to the Nuclear industry governance and client requirements which includes obtaining BPSS vetting and CTC and/or SC security clearance for employees. -Ensure the office environment is well-maintained and arranging necessary repairs as required. -Administer completion of the necessary vetting and security forms for employees and obtaining necessary references. -Full scope of security related tasks including liaising with external sites and organisations to ensure accurate delivery of security requirements. -Responsible for managing the Automatic Access Control System. -Coordinate and schedule meetings, appointments, and assist with travel arrangements as needed. -Book external training courses as and when required.

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Benefits

-Growth: To keep pace with the expanding energy and utility sector, we are growing more each day, which means more opportunities for you. We encourage our employees to grow alongside our company thanks to a number of significant training and personal development opportunities. -Competitive Compensation: We offer a competitive total compensation package unmatched by most industries.

About Kinectrics

-Supports power generation, distribution, and transmission sectors by providing critical services to utilities, nuclear plants, and renewable energy projects. -Offers comprehensive services from engineering design to advanced testing solutions, ensuring safety and reliability across various sectors. -Contributes to major infrastructure projects, aiding in the development of sustainable and resilient energy systems. -Operates in diverse industries from nuclear power to wind energy, ensuring smooth operation and longevity of critical infrastructure. -Essential for companies in utilities, energy, and infrastructure sectors, known for high-quality and innovative solutions.

Sector Specialisms

Security Clearance

-conduct bpss, ctc and sc security clearances for employees and contractors. -complete 6‑monthly sub‑contractor ipsa assessment forms detailing clearances and travel. -monitor and renew security vetting, updating records and notifying client security teams. -maintain accurate security records and ensure compliance with client/government requirements.