Project Administrator

Overview

Manage payroll, invoicing, and admin tasks for construction projects.

Key Responsibilities

• payroll processing
• invoice management
• payment tracking
• timecard review
• mail handling
• admin coordination

Tasks

-Handle urgent administrative issues as they arise -Manage incoming mail (checks, deposits) -Forward and file invoices via office email -Communicate with field staff and office team -Review timecards for accuracy and prevailing wage compliance -This candidate will be responsible for managing payroll, invoicing, and administrative workflows -Send out payments and invoices (especially by the 25th of each month) -Run payroll and print paychecks -Track client payments and follow up on outstanding invoices -Attend weekly admin meetings for payroll producers

Requirements

• microsoft office
• excel
• prevailing wage
• construction finance
• payroll
• invoicing

What You Bring

-Proficiency in Microsoft Office and Excel -Familiarity with prevailing wage compliance -No financial reporting or payroll experience -Strong construction financial experience -Lack of administrative coordination experience -Experience with payroll and invoicing -No prevailing wage compliance knowledge -Administrative support experience -Very adaptable and flexible (dogs and kids allowed in office when needed) -No construction experience

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Benefits

-Hybrid schedule: 3 days in office, 2 days remote -401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available -Employee Assistance Program -Time Off/Leave (PTO, Vacation or Sick Leave) -Medical, dental & vision -Critical Illness, Accident, and Hospital -Transportation benefits -Short and long-term disability -Health Spending Account (HSA) -Life Insurance (Voluntary Life & AD&D for the employee and dependents) -Insurance check-ins and updates -Small company with strong team comradery

About Actalent

-Born in July 2021 by merging Aerotek’s engineering & sciences arm with EASi, Actalent emerged as a focused engineering-and-science partner. -Backed by Allegis Group, it drives scale and speed to market via contract, managed, and technical services. -Headquartered in Maryland with global reach, it deploys specialized teams across North America, Europe, and APAC on Fortune 500 projects. -Typical engagements span EV design, vaccine development, lab services, clinical research, and infrastructure systems. -Expertise covers a wide spectrum: aerospace, defense, healthcare, manufacturing, software systems, environmental and civil engineering.

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