Project Administrator

Overview

Admin support for project teams, handling Procore, documents, contracts, and coordination.

Key Responsibilities

• procore setup
• document upload
• payroll tracking
• contract management
• subcontractor tracking
• expense review

Tasks

-Site office/trailer setup, order office supplies, shipping labels upon request. -Aid in meeting and event preparation, scheduling, and meeting minutes. -Assist project team with submittal and material delivery log upload and updates, dunning letters. -Assist with subcontractor insurance tracking. -Track certified payroll. -Provide assistance with conference call setup, notification, calendar events. -Finalize Owner contracts and Owner change orders through AIA software. -Aid in Owner, Architect, and Subcontractor setup within Procore and Timberline. -Create document logs for contracts. -Subcontractor change order processing and tracking. -General administrative support of project team members. -Distribute Raving Fans surveys to clients and executives. -Set up and management of Project Management website (Procore). -Upload all project-related documents including drawings and specifications, order drawing sets and specifications books through a reprographics company upon request. -Support with receiving/organizing closeout documentation and submitting to client. -Review and submit expense reports for Project Management and Project Services Group personnel.

Requirements

• bachelor's degree
• timberline pm
• docusign
• microsoft office
• procore
• problem solver

What You Bring

-A bachelor's degree in a relevant field. -Proven ability to excel in a fast-paced environment. -Proficient in Timberline PM software. -Proficient in DocuSign. -Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, etc.) -Proactive, self-motivated, innovative, collaborative, problem solver. -Proficient in Procore, or similar program. -Strong written and oral communication skills -Outstanding attention to detail and an ability to prioritize and work on multiple tasks.

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About Consigli Construction

-Founded in 1905 by Peter Consigli, it grew from a local builder into a regional powerhouse. -Operates across Massachusetts, Maine, Connecticut, Washington D.C., and New York, blending local insight with wide reach. -Delivers projects ranging from life-science labs and historic restorations to academic campuses, residences, and cultural venues. -Unearthed standout projects including historic museum renovations and advanced semiconductor facilities.

Sector Specialisms