Property Administrator

Overview

Manage rent payments, accounts, and lease admin for Oakridge Park properties.

Key Responsibilities

• invoice processing
• rent collection
• lease payments
• yardi management
• report preparation
• tenant reconciliation

Tasks

-Accounts Payable – code, verify and input invoices to ensure they are processed in a timely manner, including tracking and monitoring the utility accounts. -Prepare and provide tenant statements of account and ensure accuracy of posted rental charges, payments and chargebacks. -Assist in preparation of various monthly, quarterly and annual reports. -Process monthly gift card reconciliation; -Maintain and update service contracts database and ensure service agreements and purchase orders are entered into Yardi; -Distribute annual rental notices as well as year-end adjustment notices. -Track percentage rent and sales overages and follow up accordingly; -Maintain and update tenant contact information, including phone numbers, contact names and emergency contact information in CRM and Yardi; -Prepare and reconcile Visa transaction statements in Workday; -Administer lease related payments, such as tenant allowances and tenant chargebacks. -Prepare demand letters in compliance with lease terms and follow up with further action when required; -Handle account reconciliations and process adjustments as needed; -Correspond with tenants to ensure accurate insurance certificates/coverage; -Prepare and deposit all rent payments and apply monthly rental payments to tenant accounts, including posting to Yardi; -Collect outstanding tenant rents and diligently respond to tenant inquiries. Analyze and act on monthly aged receivables report;

Requirements

• yardi
• communication
• accounting
• problem solving
• time management
• education

What You Bring

-Strong oral and written communication skills in English, other language an asset. -Experience with Yardi is considered an asset -Ability to prioritize workload and handle competing priorities and deadlines -Post secondary education in a related field is preferred -Basic understanding of lease interpretation and real estate industry experience would be considered an asset -Strong organizational, multitasking and time management skills -3 or more years’ experience in a similar role with an accounting and/or bookkeeping focus -Excellent analytical and creative problem-solving skills

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About Quadreal Property Group

-Fuses in-house investment, development, and property management under one roof for agile, integrated projects. -Portfolio spans office towers, logistics hubs, shopping centres, and residential communities worldwide. -Hallmark projects blend global strategy with local character, reshaping cities while driving strong institutional returns.

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