Secretary 2(Office/On-site)

Overview

Provides secretarial support to the school principal, handling scheduling and office duties.

Key Responsibilities

• phone screening
• meeting coordination
• file management
• report generation
• travel planning
• budget assistance

Tasks

-Provides advice to callers regarding policy and procedures (e.g., citing a regulation to solve a specific problem); -Coordinates with others both within and outside of the organization on a variety of non-routine matters. -Writes minutes of meetings, lectures, conferences, etc. from rough draft; -Answers phones and screens incoming calls; -Organizes and maintains files (including confidential files); -schedule and prioritize office workflow; -May make recommendations to the supervisor. -Using computers, tablets, and other electronic equipment, formats and types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.; -Arranges and coordinates meetings (including space and equipment); -Researches, assembles and coordinates meeting materials (e.g., charts, graphs, reports); -operate office suite software; -Composes complex letters and/or memoranda, etc. (e.g., explaining department practices/policies) for own or supervisor's signature. -Screens letters, memos, reports and other materials to determine action required; -Makes travel arrangements. -Completes, processes and maintains paperwork for purchasing (e.g., orders, requisitions, invoices, etc.); -Designs and initiates new forms and procedures to facilitate workflow; -Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks. -Prepares expense accounts; -Orders supplies when necessary; -take notes (shorthand, speedwriting or other method acceptable to the supervisor). -operate office equipment which includes computers, tablets, and other electronic equipment; -Designs office filing systems; -Takes notes and/or meeting minutes; -Maintains an inventory of supplies and equipment; -Greets and directs visitors; -Maintains time and attendance records; -Maintains, updates and reviews reference materials and manuals. -Assists in preparing and monitoring the office budget (e.g., compiles figures, reviews statistical reports, verifies expense items); -Compiles information from a variety of sources and prepares narrative or statistical reports, exercising judgment in the selection of items to be included.

Requirements

• problem solving
• microsoft office
• google platforms
• powerschool
• customer service
• communication

What You Bring

-Experience taking initiative, problem-solving, and streamlining office procedures -proper grammar, punctuation and spelling; -Experience working in a school setting -Considerable knowledge of -oral and written communication skills; -Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire’s expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). -Edits using knowledge of grammar, punctuation and spelling. -Proofreads for content; -interpersonal skills; -Experience with Microsoft Office Suite and Google Platforms -Experience in customer service, front desk reception, or office management -business math; -Experience generating reports from PowerSchool or other educational management systems -Knowledge of -Ability to

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Benefits

-A healthy work-life balance to all employees! -The State of Connecticut is an eligible Public Service Loan Forgiveness employer, meaning you may be eligible to have qualifying student loans forgiven after 10 years of service. Click here for more information. -Professional growth and paid professional development opportunities.

About Connecticut Department Of Administrative Services

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