Office Administrator / Office Manager

Overview

Manage daily administrative operations, budgets, staff support, and office services.

Key Responsibilities

• budget management
• vendor management
• erp support
• it coordination
• space planning
• event coordination

Tasks

Prepare, monitor, and manage variable expense budgets for the office (ex: office supplies, employee relations).• Manage office Giving Back budget and activities.• Assist in shaping the culture of the office and modeling Westwood’s core values.• Disperse information and updates to local staff at monthly town hall meetings.• Manage the activities, performance and training of local Administrative Assistant.• Ensure the front desk is staffed and phone calls are covered during business hours. • Welcome and create a tone of professionalism for office visitors (employees, clients, vendors, etc.).• Work with divisions to offer a seamless onboarding experience for all new hires and promotions within the office.• Solicit, select, and manage office vendors, and suppliers as directed by the Business Administrator.• Work with local leadership to help coordinate internal meetings and meetings with clients.• Responsible for event coordination within the office. • Provide expert subject matter assistance to all staff on the Vantagepoint/Deltek ERP system.• Work with Business Administrator to facilitate IT service and support for the office.• Ensure the office is represented within Westwood’s Safety and Health & Wellness groups.• Monitor office space and seating status working with division leadership.• Other duties as assigned by the Business Administrator and Regional Office Manager.

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About Westwood Professional Services

-From a regional office, it has grown into a national engineering powerhouse. -Delivers utility-scale solar, wind farms, battery energy storage, electrical transmission, substations, and EV charging projects. -Supports public infrastructure—roads, bridges, municipal facilities, airports—and private development for residential, commercial, and institutional clients. -Known for technical depth in disciplines like landscape architecture, power delivery, data centers, and aviation facilities. -Notable projects include Titanium Substation, Edwards-Sanborn Solar + Storage, Amazon delivery station, and Central Social Park District landscape design. -Blends surveying, civil, environmental, and electrical engineering into an integrated delivery model, a rare capability among mid-sized firms.

Sector Specialisms