Timesheet Cost Assistant

Overview

Collect, validate, and process employee timesheets for accurate labor cost allocation.

Key Responsibilities

• timesheet input
• cost accruals
• labour reporting
• forecasting
• compliance
• payroll coordination

Tasks

-Assist in the preparation of monthly accruals for all employee costs for financial reporting -Assist with the analysis of project compliance with contract policies and manage the derogation process -Assist in the preparation of regular reports on labour costs, including project cost summaries and variance analyses (comparing budgeted vs. actual hours/costs) -Accurately input weekly timesheet data for project Labour into the company's financial and project management software. Verify timesheet entries against gate entry records and established company policies, project codes, and approval workflows -Assist in the preparation of timesheet data for payment applications for project and company’s payment application process -Serve as the primary point of contact for employee inquiries regarding timesheet submissions and labour cost queries -Identify and resolve any discrepancies or issues with timesheet submissions in a timely manner by communicating with employees and their supervisors -Collect and review timesheets from all employees, ensuring they are submitted on time and are complete and accurate -Assist in the preparation of forecasting for employees based on timesheet trending for project and company’s payment application process -Communicate with Project Managers to understand project requirements and ensure timesheet data aligns with project scopes -Assist in month-end and year-end closing procedures as they relate to labour cost accruals and reporting -Ensure all billable and non-billable hours, overtime, and leave are recorded correctly -Stay informed of company policies and procedures related to timekeeping -Generate weekly timesheet summary data and distribute to project managers and department heads to support accurate timesheet recording in line with project guidelines -Maintain organised and confidential records of all timesheets and related documentation for audit purposes -Collaborate with the Payroll department to ensure a seamless and accurate payroll run based on timesheet data for Labour

Requirements

• excel
• sap
• asite
• a-levels
• degree
• problem solving

What You Bring

-IT Proficiency: Advanced knowledge of Microsoft Excel (e.g., XLOOKUP, pivot tables) and experience with timesheet or accounting software (e.g., Asite, SAP) -Numerical and Analytical Skills: Exceptional attention to detail and a high degree of accuracy -Organizational Skills: Strong ability to manage multiple tasks, prioritise, and meet tight deadlines. -Integrity: A high level of integrity and discretion when handling sensitive financial and employee information. -Education: A-levels, BTEC, or equivalent qualification. A degree or pursuing a degree in Accounting, Finance, or a related field is a plus. -Experience: Previous experience in an administrative, or accounting support role in a construction project, particularly with a focus on timesheets or data entry is advisable. -Problem-Solving: Proactive and capable of identifying and resolving data discrepancies. -Communication: Excellent verbal and written communication skills to effectively liaise with various teams and employees.

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About Egis

-Evolved from transport infrastructure roots into a global engineering powerhouse. -Typical projects span airport management, metro systems, highway operations, smart city networks, and signaling schemes. -Delivers end‑to‑end services: architecture, engineering, construction, and operations. -Among its standout ventures: managing 17 airports worldwide and operating advanced drone‑detection systems in airspace.

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