Office Assistant

Overview

Support engineers with admin tasks and manage office operations in Boston.

Key Responsibilities

• client follow-up
• rfp coordination
• dynamics tracking
• vendor management
• office operations
• admin support

Tasks

-Manage client follow-ups for proposals, contracts, and invoices. -Coordinate RFPs/proposals with Marketing and track submissions in Microsoft Dynamics. -Coordinate vendors, deliveries, and building maintenance. -Oversee office operations—greeting visitors, managing calls, and maintaining common spaces. -Provide administrative support on complex projects, including invoicing and expenses.

Requirements

• 2+ yrs
• administration
• multitask
• problem solving
• microsoft office
• communication

What You Bring

-2+ years of experience in administration or team coordination. -Proven ability to multitask, prioritize, and solve problems proactively. -Proficiency in Microsoft Office Suite. -Strong interpersonal and communication skills. -Highly organized and adaptable to shifting priorities.

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Benefits

-Tuition Reimbursement -Fitness Reimbursement -401k retirement savings with Company matching on employee contributions and/or qualified student loan repayments -And other various wellness, diversity/inclusion and employee resource programs and initiatives -Paid Time Off, Family Leave for New Parents, Volunteer Time -Commuter Transit (where available) -Flexible Spending Accounts for Medical and Childcare -Medical, Dental, Vision, Life, AD&D, Disability and other voluntary benefits

About Thornton Tomasetti

-Delivers expertise in structural, façade, forensic, civil, bridge, and applied‑science engineering. -Known for high‑profile projects like Taipei 101, Petronas Towers, and disaster recovery efforts post‑9/11 and Hurricane Sandy. -Operates an internal R&D unit, CORE studio, driving innovation via computational modeling, AI, and software tools. -Services span from supertall buildings and long‑span structures to transportation infrastructure and protective design. -Combines deep engineering know‑how with cutting‑edge technology to tackle complex design challenges worldwide.

Sector Specialisms