Lifestyle Director (Luxury HOA Community)

Description

• Acts as a liaison with other departments and outside agencies, including high-level staff such as District Managers, Vice-Presidents, Board members, and chief Engineers.
• Assist with producing minutes for Committee and Board Meetings.
• Schedules and organizes complex activities such as meetings, special events, rentals, department activities or property lifestyle programs with the highest integrity.
• Ensures all events are within the approved budget, vendors are pre qualified and meeting the KWPMC and property standards.
• Proactively develop and propose solutions to problems and anticipate the needs of members.
• Provide activities information for the website.
• Assist with preparation for Association Meetings and Board events
• Assists in recruiting, hiring, scheduling and evaluating all qualified and certified instructors that provide a variety of social, educational and fitness classes for our residents (ex: aerobics, yoga, foreign language, art classes, etc.). Verifies and obtains license and insurance documentation, when appropriate
• Coordinate and track important dates and meetings, such as annual and budget meetings.
• Maintain, update, type, and coordinate account information in computer database.
• Ensures room rentals are reserved in accordance with the Association guidelines and rental agreement
• Creates and coordinates monthly newsletters.
• Responsible to work closely with Committee’s and each Committee Chairperson of various activities, clubs and special interest groups (Book Club, Enoteca and or wine events, Mah Jongg, Bridge, Art, Photography, etc.).
• Coordinates special considerations for meeting rooms (ex: room settling, microphones, projection screen, etc.). Maintains a reservation calendar to verify availability of facility areas.
• Responsible for making sure Lynk and KWIC information is kept up to date..
• Assist in posting all agenda to proper physical locations and to the website.
• Renter and vendor contract and document administration
• Builds a high level of involvement by residents in all activities/special events.
• Prepares a yearly budget for Lifestyle activities and working within guidelines. Responsible for accurate accountability of all activity funds.
• Interact with local organizations to network and promote the community.
• Maintains a registration list for all activities/ classes/events.
• Handles confidential and non-routine information and explains policies when necessary.
• Organizes and prioritizes large volumes of information and calls.
• Assists in planning events – acquiring entertainment, caterers, decorations or any other requirements necessary to conduct a successful event.
• Responding to rental inquiries in a timely, effective and proactive manner
• Ensure that all communication is handled in a professional and courteous manner from the team on site. Also ensures that phone messages and e-mails are responded to appropriately and within a 24-hours, business hours.

Requirements

• Must possess excellent written, verbal and non-verbal communication skills, creative, caring, able to work under high-pressure situations.
• Excellent communication and listening skills in order to interact with a diverse and multi culture population.
• Bachelor’s degree
• Must be able to work within a budget.
• Prior experience in a related position; a minimum of 3-year experience INCLUDING 1 year in a social or recreational program.
• Problem Solving/Analysis.
• Bi-lingual in Spanish may be required at some communities whereas the majority of the population and clients are Spanish only speakers.
• Must be able to plan, implement and evaluate an ongoing activity program. Must be able to order and maintain the supplies necessary to support the activity program.
• Time Management.
• Communication Proficiency.
• Working knowledge of computer and associated programs; MS Office Suite.
• Communicate effectively with others, both orally and written.
• Available to residents to answer questions, to consider new ideas and to respond to social activity needs.
• Ability to multi-task, set, and manage priorities.
• Must function in team organized environment.

Benefits

• Flexible work schedule to be able to supervise activities and special events according to their planned day and time

Training + Development

Interview process

Visa Sponsorship

Security clearance