Administrative Assistant

Overview

Office admin supporting staff, handling mail, documents, scheduling, and supplies.

Key Responsibilities

• document management
• budget monitoring
• data reporting
• data analysis
• compliance
• work scheduling

Tasks

-Administration: Produce, update, and provide best practice support on a wide range of Microsoft documents, databases, and other departmental systems. -Budgeting: Monitor and analyze data using budgeting systems and protocols. -Operational Compliance: Develop working knowledge of the organization's policies and procedures and of regulatory codes and codes of conduct relevant to own work, adhering to mandatory procedures to ensure own work is undertaken to the required standards. -Business Meetings/Events Arrangement: Schedule appointments, make arrangements for meetings and conferences, and organize travel plans, following instructions to ensure more senior colleagues or a senior executive make the best use of their time. -Work Scheduling and Allocation: Design own monthly schedule and, if necessary, assign work to others in order to speed up office workflow and ensure high-priority tasks get done. -Personal Capability Building: Develop and maintain excellent process or technical skills by participating in assessment and development planning activities as well as formal and informal training and coaching. -Insights and Reporting: Extract and combine data to generate standard reports. -Correspondence: Prepare routine letters, email, minutes of meetings, and reports for approval by more senior colleagues or a senior executive. -Data Collection and Analysis: Produce accurate reports for others by collecting data from a variety of standard sources and inputting it into standard formats. -Document Preparation: Prepare moderately complex documents using a variety of applications for technology devices, such as standard office software. Also responsible for gathering and summarizing data for reports.

Requirements

• communication
• fast-paced
• ms office
• high school
• admin experience

What You Bring

-Excellent interpersonal communication with the ability to present information and respond to inquiries from groups of managers, clients and general public -Ability to work in a fast-paced environment while balancing multiple tasks, deadlines, and priorities -Proficiency in the MS Office suite -High School Diploma or GED with 1-5 years of experience in an office administration

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About Ghd

-With a focus on innovation, it integrates expertise across various sectors to deliver world-class solutions. -The organization is known for tackling large and complex projects, such as designing bridges and tunnels and constructing energy-efficient buildings. -Notable projects include infrastructure development for major cities and energy-efficient solutions for industrial facilities. -The organization continues to expand its digital and technological capabilities to ensure solutions are cutting-edge and sustainable.

Sector Specialisms