Construction Executive Assistant

Overview

Admin support for construction division, managing docs, schedules, permits and compliance.

Key Responsibilities

• document management
• permit coordination
• vendor management
• tool inventory
• compliance reporting
• meeting minutes

Tasks

We’re looking for a Construction Executive Assistant to join our team. This position will be providing support to the Construction Division by handling day-to-day administrative tasks such as project documentation, maintaining records, and coordinating schedules to assist in keeping company projects organized and on track. -Maintain organized project files (electronic and hard copy) for quick retrieval and compliance. -Compiles closeout binders for each project, including hard and electronic copies. -Prepares and modifies various documents, including, but not limited to, project schedule reports, email correspondence, weekly employee schedules, and monthly KRA’s for field managers. -Provide administrative support for construction projects from initiation to closeout. -Coordinates the application, receipt, and management of building permits to ensure compliance with project requirements and regulatory deadlines -Coordinates compliance with Pennsylvania Department of Transportation (PA DOT) regulations by managing required certificates, maintaining accurate documentation, and completing quarterly vehicle and equipment registrations on schedule. -Oversees, maintains, and issues Vendor and Subcontractor documents for Construction and Property Management in VendorCafe. -Actively participates as a member of the company’s Safety Committee Team and assists the Learning & Development Specialist in scheduling/coordinating necessary trainings. -Attends Construction Division related meetings as needed and is responsible for completing meeting minutes and updating notes in the Construction Drive. -Assist PMs with project documents including contracts, RFIs, submittals, change orders, meeting minutes, and permits. -Supports the General Superintendent by coordinating tool inventory management and preparing monthly and quarterly compliance reports to ensure accurate tracking and adherence to company standards. -Maintains and organizes warranties and rebates for registration of appliances and documents the information in turnover to the Property Management Division. -Schedules and coordinates meetings and appointments for Construction Division managers. -Issues hauling permits for the Site Department and follows up on completion of payments. -Process purchase orders (POs), invoices, and expense reports in alignment with company procedures. -Reviews and brings attention to updates for project data & schedules in construction management software and spreadsheets.

Requirements

• 10+ years
• 5+ years
• associate's
• microsoft office
• bluebeam
• detail oriented

What You Bring

Selected applicant will be subject to a background check -Minimum of 10 years of administrative experience; or a blend of education and experience that provides the skills needed to succeed in this role -11 PTO days within the first 6 months of employment -Minimum of 5 years' experience in the construction, engineering, or architectural industry -Must be detail oriented and highly organized -Must be able to handle frequent change and work in a fast paced environment -Must have a valid Driver's License, reliable transportation, and automobile insurance -Associate's Degree in Business/Office Administration, Business Management, or a related field -Must be proficient in Microsoft Office programs and Adobe Acrobat -Experience using construction software is required (i.e. Bluebeam, Sage, Procore, Yardi) -Strong written and oral communication skills -Notary Public Certificate is preferred, but not required

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Benefits

How you and your family can benefit from working with us... Triple Crown Corporation is a drug-free workplace with a strict zero-tolerance policy. -3 days of Wellness Hours - to use towards you and your family's health & wellbeing -Employer Paid Insurances - Short Term & Long Term Disability and Life Insurance -Retirement Plan - 401K with Employer Match & Profit Sharing -Health Insurances Plans Available - Medical, Dental, and Vision -Stable, Growing, Successful company with over 48 years of success in the Greater Harrisburg area! -9 Company Paid Holidays!

About Triple Crown Corporation

-Founded with a vision to transform the construction industry, Triple Crown Corporation has become a trusted name in large-scale construction projects. -Specializing in infrastructure, heavy civil, and marine sectors, the company consistently delivers complex projects on time and within budget. -From government contracts to private-sector ventures, Triple Crown Corporation tackles both commercial and residential developments with precision. -The company has built a reputation for its innovative approach to problem-solving and its ability to manage large teams of skilled professionals. -Notable projects include massive transportation hubs, renewable energy installations, and expansive waterfront developments. -With a focus on quality and safety, Triple Crown Corporation continues to push the boundaries of what's possible in the construction industry.

Sector Specialisms

Security Clearance

-selected applicant will be subject to a background check.