Subcontractor Prequalification Specialist

Overview

Manage subcontractor prequalification program and coordinate compliance.

Key Responsibilities

• compass management
• procore/sage
• data analysis
• issue resolution
• sdi reporting
• program administration

Tasks

The candidate chosen will be responsible for administering our subcontractor prequalification program from end to end. The position will work closely with project management teams to prioritize and facilitate enrollment of all subcontractors in the Compass prequalification platform. The goal is to maintain a consistent selection of prequalified subcontractors for use on projects across the United States. -Assist in establishing internal prequalification policies and procedures -Collect information from project management teams required to enroll subcontractors in SDI program -Follow up with subcontractors for annual updates to prequalification data -Serve as a liaison between risk management, project management, accounting, and subcontractors to provide guidance and support regarding all prequalification issues -Learn, understan,d and manage the Compass prequalification platform -Learn and use internal software, including but not limited to Procore and Sage -Analyze prequalification data in Compass -Track, follow up and resolve missing data issues with subcontractors including but not limited to financial data, licenses, EMR documents, insurance information, bonding letters and OSHA forms. -Provide training to internal staff as needed -Assist in drafting and updating our risk mitigation and corrective action plans -Collaborate with CFO for the financial aspects of subcontractor prequalification -Maintain quarterly SDI reports -Coordinate and send prequalification invitations to subcontractors

Requirements

• degree preferred
• admin experience
• sdi knowledge
• microsoft office
• detail oriented
• communication

What You Bring

Must be able to pass a pre-employment background check and drug test. Random drug tests will also be conducted in accordance with our safety policy. -Must be able to lift up to 30 pounds at times. -Degree in Business Administration, Finance, Risk Management or Construction Management preferred, but equivalent experience will be considered -Displays strong written and oral communication skills and employs effective listening skills. -Prolonged periods of sitting, standing, and walking. -Excellent organizational skills and attention to detail. -Tactful and mature demeanor with well-developed interpersonal skill,s including the ability to work well with diverse personalities. -Willingness to communicate via various mediums of communication (in-person, via e-mail, phone, etc.). -Must be able to work in a variety of work conditions and tolerate exposure to typical noise, smells, weather elements, and other elements associated with commercial construction sites. -Two to four years of prior administrative experience in the construction industry, with an insurance broker or other related field required -Have a working knowledge of the Subcontractor Default Insurance (SDI) policy to ensure compliance by subcontractors with its prequalification requirements -Basic computer skills with proficient working knowledge of Microsoft Office Suite -Ability to work in a fast-paced environment and meet established deadlines.

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About Harvey Cleary

-Constructed projects across various regions, including Houston, Austin, San Antonio, Denver, and Washington DC. -Pioneered early-stage budget and design collaboration, embedding problem-solving from preconstruction onwards. -Provides construction services for complex commercial, institutional, and energy facilities, as well as offices, university campuses, and healthcare buildings. -Known for delivering projects on time, safely, and with craftsmanship described as 'world class'. -Adopts a self-performance approach to ensure tighter quality control and smoother project delivery. -Utilizes technology and rigorous QA/QC processes to drive innovation and consistency across projects. -Regularly praised for the ability to elevate design, adhere to aggressive schedules, and navigate technical challenges.

Sector Specialisms

Security Clearance

-pre‑employment background check required. -drug test required; random drug tests may be conducted.