Contracts Administrator

Overview

Coordinates transit contracts, grants, safety compliance, and agency liaison for FL projects.

Key Responsibilities

• grant development
• safety inspection
• contract management
• plan review
• compliance reporting
• procurement assistance

Tasks

-Assists prospective applicants in developing grant requests relating to the FTA programs for Sections 5310, 5311 and 5339 including applications in TransCIP. -Participates with other Modal Development Team members participating in such reviews. -Determines safety compliance of transportation service providers by conducting on-site inspection of both vehicles and agency/provider files to determine adherence to Chapter 14-90 regulations, other state regulations, FTA procedures and agency adopted directives. -Provides oversight on safety and security plans prepared by rural/urban transit agencies as well as performing as a liaison to such agencies for purposes of development of those plans, conducting reviews and comment on such plans, and coordinating approval of those plans with the Florida Department of Transportation Central Office. -Develops and executes Public Transportation Grant Agreements, contracts, contract extensions, or supplemental agreements relating to projects or programs under this position. -Reviews, coordinates and provides comments on Unified Planning Work Programs, Transit Development Plans, Transit Improvement Programs and Long Range Transportation Plans when needed or requested. -Provides technical support to public, private, and non-profit agencies serving citizens with specialized needs. -Coordinates with the Florida Department of Transportation Central Office on annual safety and security certifications for urban/rural transit agencies. -Prepare a report on each and collect and submit required information to Central Office as needed or directed. Provide technical assistance, maintain all files on Charter Report and Disadvantaged Business Enterprise compliance. -Prepares and processes encumbrance requests to establish funding for approved projects. Reviews and approves transit agency invoices on a timely basis to facilitate payment. -Provides technical assistance in the procurement of capital items by assisting local agencies with specifications or procurement procedures in accordance with state and federal regulations. -Reviews and provides written comment on proposed changes to Florida Department of Transportation policies and procedures which relate to rural/urban public transportation, proposed federal regulations affecting Section 5310, 5311 and 5339 programs, or federal or state legislation affecting substance abuse, safety or security. -Conduct Charter Report and Disadvantaged Business Enterprise compliance review and reporting for all transit systems receiving Section 5310, 5311, and 5339 funds in District Two. * * -Actively monitor the compliance of service providers with current regulations, FTA approved procedures, and agency adopted directives/policies. -Participates with other Modal Development Team members in conducting on-site security reviews, investigating incidents, monitoring agency responses to incidents and providing incident reports as may be needed. -Functions as a liaison to the local Transportation Disadvantaged Coordinating Boards and attend or teleconference meetings to maintain standing with these county boards. -Determines compliance with system safety and security compliance reviews for Large Urban, Small Urban and/or Rural public or private transit operations. In accordance with the Florida Statute Chapter 427, -Serves as the District’s coordinator, liaison, and technical advisor to local, city and county governments, as well as other public agencies for Large Urban, Small Urban and/or Rural public or private transportation programs in District Two. -Adequately maintains all project files to withstand an impromptu Federal or State audit. Initiates requests for project closings.

Requirements

• 2 years
• bachelor's
• excel
• transit ops
• contract mgmt
• teamwork

What You Bring

-2 or more years of professional experience in the field of transportation, planning, public administration, engineering or related field. -Ability to summarize data and prepare reports. -Knowledge of the work program development processes. -This position will be required to respond before, during and following emergency situations. -Skilled in communicating technical information verbally and in writing. -Ability to review technical reports and provide critical review and comment. -Ability to perform field work and occasionally travel overnight. -Knowledge of transit industry and operations. -Ability to participate in a team environment and function as a liaison to other agencies. -Skilled in maintaining organized records and files. -Skilled in interpreting and logically applying regulations, guidelines, and requirements. -Skilled in preparing contract agreements for execution. -Ability to use a personal computer (electronic mail, word, excel and other software products). -A bachelor's degree from an accredited college or university. -Skilled in invoice review and processing. -Ability to conduct negotiations. -Ability to read, interpret and comprehend technical material and data. -Ability to manage multiple on-going contracts.

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