Legal Assistant

Overview

Provides legal and executive support to General Counsel and executives.

Key Responsibilities

• board software
• document management
• legal research
• reporting
• case management
• litigation support

Tasks

-Regular interaction with the General Counsel, executives, and team members in both in-person and virtual settings. -Utilize Board Management Software to support board communications, meeting agendas and minutes, and secure distribution of confidential board materials. -Maintain executive calendars and manage communications across departments and regions. -Manage legal files, maintain document management systems, and ensure compliance with corporate governance policies. -Coordinate international and domestic travel arrangements for executives and legal staff. -Provide support to the General Counsel and additional managers as directed, interacting with personnel at all levels, including international partners. -Provide administrative and legal support in a corporate legal office and assist the General Counsel with daily case management. -Draft, proofread, and prepare simple legal documents. -Prepare executive-level reports and presentations in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), demonstrating strong analytical skills in data tracking and reporting. -Conduct limited legal research using LexisNexis and other databases; summarize findings for General Counsel review. -Assist with litigation support and coordination with outside counsel. -Coordinate materials for trade shows, conferences, and board meetings. -Schedule and coordinate large and small meetings, including board sessions and company events (with catering and logistics support).

Requirements

• microsoft office
• lexisnexis
• board management
• associate degree
• legal assistant
• discretion

What You Bring

-Team-oriented attitude with strong organizational and multitasking abilities, including the willingness to pitch in as needed beyond written job description duties. -Primarily office-based work in a corporate environment, requiring extended periods of computer use. -Associate’s degree or educational background in Paralegal Studies, Communications, Marketing, or Business Administration. -Demonstrate discretion and integrity while handling highly confidential legal and business information. -Occasional exposure to outdoor environments while coordinating company events, deliveries, or external meetings. -Strong skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with Board Management Software would be a plus. -Work independently with minimal supervision while maintaining motivation and accuracy. -3–5 years of experience as a Legal Assistant, Executive Assistant, or in a combined corporate administrative support role. -Excellent written and verbal communication skills; ability to prepare and/or edit professional correspondence and executive reports. -Flexibility to work limited evenings or weekends when supporting executive schedules, international partners, or urgent legal matters. -Proven experience in corporate legal office and/or law firm settings, with some knowledge of legal processes. -5+ years of experience in the legal field and/or as an Executive Assistant. -Ability to manage multiple priorities in a fast-paced, deadline-driven environment. -High level of discretion, confidentiality, and professionalism. -Experience with LexisNexis and legal document management systems. -Flexibility to support executives and clients during limited evenings and weekends, especially when coordinating international business. -Demonstrated analytical skills with the ability to track data, prepare reports, and support decision-making processes.

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About Emery Oleochemicals

-Evolved into a leading global oleochemicals producer from a tallow-and-candle business. -Now headquartered in Cincinnati with manufacturing in North America and Europe, it makes natural-based chemicals from oils and fats. -Focused on high-value derivatives, it leads the Americas in oleochemicals. -Typical projects include formulating renewable agrochemical surfactants, bio-lubricants for industrial fluids, and polymer additives for plastics. -Products support industries from automotive and building to packaging, textiles, electronics, pharmaceuticals, and agriculture. -A standout is its LOXIOL® brand, pioneering dust-free polymer additives made via innovative spray technology. -The company blends modern R&D with technical centers in Cincinnati, Germany, and Asia Pacific.

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