Administrative Assistant

Overview

Provides admin support to Association Managers, handling owners, vendors, and communications.

Key Responsibilities

• report writing
• board liaison
• tenant queries
• call coverage
• memo drafting

Tasks

-Produce Reports, Letters, general Memos, etc. for Association Managers. -Send out necessary information to the Board of Directors/Trustees and owners. -Answer Owner/Tenant questions and requests using the rules and regulations of the Association. -Assist the receptionist by answering incoming calls and covering the switchboard during vacations, time off, etc.

Requirements

• resource management
• computer skills
• communication
• self‑motivation
• record keeping

What You Bring

-Skill in organizing resources and establishing priorities. -Skill in the use of computers, preferably with a PC, Windows-based operating environment -Strong interpersonal and communication skills and the ability to work effectively with little supervision. -Ability to communicate effectively, both orally and in writing. -Ability to develop and maintain record keeping systems and procedures.

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About Associa

-It emerged as a pioneer in comprehensive community management. -It oversees operations for homeowners associations, condos, master-planned communities, and mixed-use developments. -Its financial backbone supports large-scale budgeting, accounting, insurance, and administrative services. -Routine projects include maintenance coordination, property restoration, lifestyle programming, and financial oversight. -They’ve built a proprietary training platform, Associa University, to upskill staff and maintain service excellence. -Unusually, they've integrated social sponsorships—like youth-sports grants—to enhance neighborhood engagement.

Sector Specialisms