Personnel Coordinator

Description

The Personnel Co-ordinator is responsible for supporting the EMEAA Project Delivery team with execution of all personnel logistics relating to project assignments, encompassing all aspects of the mobilisation and demobilisation for personnel working in conjunction with HR and operations team. Assisting in various other tasks to ensure that the personnel function runs smoothly and efficiently.

• Track and record comprehensive and accurate personnel movements for projects on personnel tracking system - Solab, recording accurate personnel changes, personnel availability and any uplifts.
• Record offshore personnel holiday’s or leave requirements in Solab.
• To assist with ensuring that all personnel mobilising to projects have the correct training, visas, documentation to meet the project requirements.
• Support the project team with cost tracker accuracy and finance with accurate payroll information.
• Dealing with any associated payroll queries and re-directing queries to HR or payroll as necessary.
• Liaising with the operations team for scheduling and facilitation of personnel changes.
• Maintain all offshore personnel records and certification on Solab, ensuring all necessary documentation is available and valid, conduct competence validation checks.
• Raising purchase orders and validating costs.
• Manage global travel arrangements and in-country personnel logistical requirements.
• Prepare project assignment conditions, travel letters and any other travel or project information.
• When required, provide support with agency offshore recruitment activities, sourcing suitable personnel.
• Assist with manning assigned projects with competent, certificated and medically fit personnel in accordance with Company and client specific requirements.
• Focal point for travel providers, coordinate accommodation, travel and organise any other logistical requirements for project personnel. Ensuring the best and most cost-effective travel options are selected so that commercial margins for mob/demob fees are achieved.
• Assist with the process of obtaining second passports, visa applications and work permits.
• Attend and minute weekly operations meeting and other project meetings as required.
• Participate in out of hours on-call rota and participate in the department and emergency on-call response rota.
• Validate and approve offshore personnel timesheets and expense claims, recording expense claims for project approval.
• Order, log and arrange delivery (if necessary) of PPE requirements for field personnel.
• Supporting project specific work and new initiatives across the business.

Requirements

• Good level of standard grades or HNC
• Highly organised and efficient with attention to detail
• Strong problem solving and decision-making skills
• Capable in working under pressure, to deadlines and operate in a fast-paced environment, handling multiple assignments simultaneously to meet deadlines
• Excellent communication skills - oral and written
• Experience of working in a fast-paced personnel logistics department preferably within the Energy sector
• Able to use own initiative and self-motivated with excellent time management
• Honest, trustworthy, confidential and discreet
• Experience of visa applications preferably Work Visas/Permits/Residencies

Benefits

• Flexible team player with the ability to work as part of a team

Training + Development

Interview process

Visa Sponsorship

Security clearance