Executive Assistant-Client Based

Overview

Provide senior executive support: manage calendar, travel, communications, and confidential tasks.

Key Responsibilities

• calendar management
• document filing
• meeting coordination
• event logistics
• stakeholder liaison
• presentation prep

Tasks

-Manage and maintain the executive’s calendar, appointments, and travel arrangements. -Liaise with various departments to support executive directives and ensure smooth workflow. -Manage office documentation, filing systems, and confidential records efficiently. -Coordinate meetings, prepare agendas, record minutes, and ensure timely follow-up on action points. -Handle confidential correspondence, prepare reports, and draft internal and external communications. -Coordinate logistics for corporate events, conferences, and client visits. -Act as the primary point of contact between the executive and internal/external stakeholders. -Monitor and prioritize incoming emails, calls, and requests, responding or redirecting as appropriate. -Support in preparation of presentations, business reports, and executive summaries.

Requirements

• executive support
• ms office
• confidentiality
• bachelor's
• english
• organizational skills

What You Bring

The ideal candidate would have to provide high-level administrative and operational support to senior leadership, ensuring efficient management of schedules, communications, and confidential matters. The role requires strong organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. -4–7 years of experience supporting C-level or senior executives in a corporate environment. -Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook). -Experience in handling confidential information with discretion and professionalism. -Bachelor’s degree in Business Administration, Management, or a related field. -Excellent command of English (written and verbal); Arabic proficiency is an advantage.

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About Efs Facilities Services Group (Efs)

-Founded with a vision to provide exceptional facilities management services across diverse industries. -Specializes in delivering comprehensive solutions, focusing on operational efficiency and sustainability. -Operates in multiple sectors, including industrial, commercial, residential, energy, and utilities. -Recognized for handling large-scale and complex projects with a commitment to high standards. -Expert in creating tailored service models that align with client needs across diverse environments. -Continually invests in cutting-edge technologies and innovative solutions to enhance service delivery. -Has built a reputation for reliability and excellence, becoming a trusted partner for many global clients.

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