Legal Administrative Assistant - Commercial Real Estate

Overview

Provide legal admin support for commercial real estate transactions.

Key Responsibilities

• document scanning
• calendar management
• contract drafting
• travel coordination
• closing books
• mail coordination

Tasks

-Follow-up with clients to schedule appointments and obtain signatures on various documents -Handle travel arrangements for attorneys, paralegals and clients -Draft contracts, correspondence and memoranda -Manage calendars, phone calls, and document scanning/profiling -Coordinate with messenger services for the prompt delivery of documents -Coordinate financing documents for closings -Organize and complete closing books (physical & electronic) for distribution -Set up new client matters and draft/edit Engagement Letters -Handle incoming and outgoing mail, date stamp and distribute upon receipt -Process check requests, invoices and attorney and paralegal expense reimbursement requests -Coordinate document recording with County Clerk -Coordinate mass mailings including filings with local, state and federal courts and agencies

Requirements

• ms office
• legal admin
• 3+ years
• communication
• multitasking
• real estate

What You Bring

-Enjoy working with diverse personalities within various levels of the firm -Proficiency in MS Office Applications -Exceptional oral and written communication, including excellent spelling, grammar, punctuation, form, and style -Excellent time management, multitasking, and organizational abilities -3+ years of legal administrative experience, preferably in commercial real estate transactions -Are comfortable working in the office every day -Strong communication and client service skills -Exhibit the ability to effectively multi-task, meet deadlines, and provide solutions in a fast-paced office setting

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About Harris Beach Murtha

-Specializes in providing services to both private and public sector clients, with a diverse range of industries served. -Offers expertise in corporate law, real estate, environmental matters, and public infrastructure. -Known for managing large-scale commercial and government projects, especially in energy and utilities. -Distinct for its ability to handle complex regulatory issues and navigate government policy challenges. -The firm has expanded through strategic mergers, strengthening its position across several U.S. regions.

Sector Specialisms