Project Accounting Manager - Southeast

Overview

Lead SE project accounting, manage forecasts, billing, cash flow, and staff

Key Responsibilities

• budget management
• collections
• cost capture
• cash forecast
• invoice processing
• compliance reporting

Tasks

-Oversee the initial budget download process and ensure budgets are maintained, updated, and communicated to project teams for change orders and project revisions. -Monitor accounts receivable performance and lead collection strategy discussions with project teams. -Ensure project teams track and document quantities, maintain daily logs, and perform monthly reconciliations with complete accuracy and detail. -Oversee resolution of payroll related issues across project teams in a timely and accurate manner. -Review client contracts for key financial sections, including invoice requirements, submission, payment terms, sales tax requirements, extra work billing, and change management clauses. -Drive system improvements, training programs, and best practices for Project Accountants. -Ensure the weekly Billing and Collections and Watch the Cost huddles are conducted following the standard agenda to provide accurate and actionable data to the project teams and drive accountability. -Manage, mentor, and develop Project Accountants to ensure completion of financial processes and delivery of accurate, timely, and compliant financial reporting. -Confirm that all project-related invoices are processed in the correct accounting period or accrued by the accounting team to support an accurate monthly close. -Oversee timely and accurate cost capture for change orders; support pricing, submission, and billing in coordination with the project team. -Ensure all billing invoices are submitted on time with appropriate documentation to facilitate quick payment from owners. -Review weekly equipment usage and charge reports and collaborate with project teams to identify variances and ensure informed cost decisions are made in real time. -Oversee the cash flow forecast process to project and manage billings, costs, and percentage of completion metrics. -Set expectations, provide training, and ensure adherence to measurable objectives for Project Accounting team. -Ensure subcontractor documentation is received, reviewed, and executed in compliance with subcontract terms prior to payment processing. -Oversee preparation and accuracy of quarterly project forecasts and job cost reports to support effective business decisions by management. -Identify financial risks across projects and work with management to implement corrective actions. -Ensure that all required compliance reporting is completed accurately and submitted on time; including minority participation, affirmative action, and EEO documentation. -Drive project closeout processes, ensuring timely collection and resolution of outstanding financial items and collection of retainage at each project phase.

Requirements

• excel
• erp
• bachelor's
• leadership
• communication
• 5+ years

What You Bring

-Strong proficiency in Excel, including Pivot Tables, VLOOKUPs, and advanced formulas. -Strong time management and attention to detail with a commitment to operational excellence. -Proactive, decisive, and pragmatic in approach to financial decision-making. -Advanced knowledge of Microsoft Office Suite and construction ERP software. -Self-motivated and organized, with the ability to manage multiple priorities in a fast-paced environment. -Bachelor’s degree in Accounting, Finance, or a related field. -Entrepreneurial mindset with strong business acumen and problem-solving capabilities. -Excellent communication, collaboration, and interpersonal skills. -Proven leadership skills with experience managing and developing accounting or project support staff. -5+ years of relevant accounting experience, preferably in construction.

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