Front Office Executive

Overview

Manage front desk, visitor services, mail, courier, ID, meeting rooms, safety & facilities.

Key Responsibilities

• courier management
• facility safety
• visitor services
• meeting booking
• id issuance
• event reporting

Tasks

-Supervise key management for drawers and cupboards. -Manage laptop dispatch packaging and Welcome Kits for new employees. -Prepare e-way bills, track courier shipments (documents and non-documents), and ensure timely deliveries. -Maintain records and reports for conference/event catering. -Administer parking management, including sticker allotment and visitor parking. -Handle visitor information, calls, and correspondence promptly and accurately. -Administer photo ID issuance and access control in coordination with the front desk. -Coordinate employee exit formalities with Mailroom/Workplace Lead. -Support facility safety, security measures, and emergency response plans. -Supervise inbound/outbound courier and mailroom operations. -Welcome and assist employees, visitors, and guests with professionalism. -Manage meeting room bookings to ensure quick turnaround and efficiency. -Assist with workplace safety and ergonomics for employees. -Oversee floral arrangements, print media, library (Café & Reception), and biophilic décor.

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About Jll

-Founded over 200 years ago, JLL has become a global leader in real estate services and investment management. -With a presence in over 80 countries, JLL offers a wide range of services, including property management, advisory, and capital markets. -JLL manages iconic properties like the Shard in London and works with Fortune 500 companies to optimize real estate portfolios. -The company is known for its innovative solutions in real estate technology and sustainability. -Typical projects include large-scale urban developments, corporate relocations, and infrastructure advisory. -JLL has pioneered the integration of data-driven insights into real estate decision-making. -The company’s expertise spans across diverse sectors, such as residential, commercial, industrial, and infrastructure. -Notable for its long-standing history, JLL continues to shape the global real estate landscape.

Sector Specialisms