Admin Support Assistant 2

Overview

Admin support for managers, handling scheduling, travel, reports, and office tasks.

Key Responsibilities

• calendar management
• timesheet approval
• expense reporting
• document scanning
• report generation
• travel coordination

Tasks

-Contributes to the development of other department or company initiatives -Maintains manager's or work group's calendar -Assembles documents (reproduction and collation) -Approves timesheets, checks agency invoice accuracy, codes Markview invoices, and reconciles overtime labor rate differences -May review expense reports for compliance -Greets and directs visitors -Performs word processing and data entry -Liaises with Black and Veatch contingent coordinator and/or employment agency -May verify accuracy of invoices prior to approval -Expense Reporting Policies and Procedures (Reviewing and approving) -Prepares files for archiving -Reviews and approves timesheets -Generates simple documents, such as letters, memos, spreadsheets and presentations -May coordinate completion of timesheets -Generates or distributes ad hoc reports using various business systems and databases -Organizes and prioritizes activities for manager(s), including controlling access to manager's calendar -May code, route, and track invoices -Creates expense reports -Performs scanning and electronic filing -Organizes flow of administrative work through supervisor's office -Screens and responds to telephone and email inquiries, as well as written correspondence, on behalf of manager -Plans and arranges meetings, travel, and events, and coordinates applying for international travel documents

Requirements

• excel
• powerpoint
• peoplesoft
• blueprint
• high school
• problem solving

What You Bring

-Intermediate MS Office Excel and PowerPoint skills -Interpersonal skills -High School Diploma or equivalent preferred -5+ years relevant experience preferred -Concentration and cognitive skills -Telephony and Web conferencing -Spelling and grammar skills -Ability to make decisions -Communication skills, including verbal and written skills -Attention to detail and reading comprehension -PeopleSoft and Blueprint Basic Users -Intermediate MS Word skills -Problem-solving ability -Ability to prioritize -Time Reporting Policies and Procedures -Intermediate MS Outlook skills

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About Black & Veatch

-Headquartered in Overland Park, Kansas, it delivers multi‑billion‑dollar projects in energy, water, communications and industrial sectors. -The company’s portfolio spans landmark work—from power plants and water treatment systems to hydrogen and LNG facilities. -It handles full lifecycle services: from strategic advisory and engineering through procurement, construction and operations. -Its history features many firsts: early U.S. water and power infrastructure, the first U.S. hydrogen conversion project, and biosafety labs overseas.

Sector Specialisms

Visa Sponsorship

-visa sponsorship is not available for this position.

Security Clearance

-may require a criminal/civil background check. -may require a drug screening. -may require a motor vehicle records search.