Construction Proposals & Licensing Coordinator

Overview

Coordinate construction proposals, licensing compliance, and cross‑functional support.

Key Responsibilities

• license management
• bid management
• proposal development
• compliance analysis
• data collection
• document organization

Tasks

-Research, complete, and maintain corporate business licenses, public works/contractor licenses, and engineering licenses across multiple jurisdictions (federal, state, provincial, city, tribal). -Develop proposed team resumes using information from Cosential and internal staff. -Collect and synthesize information from Cosential, Spectrum, project folders/contracts, and project teams to produce past performance project data sheets. -Utilize Corporate Service Company tools to track requirements and source registered agent information. -Complete prequalification packets for Departments of Transportation in multiple states using Cosential and Spectrum. -Complete solicitation response documents (e.g., SF1442, SF30) with input from Estimating. -Create corporate and project organizational charts in PowerPoint compliant with solicitation requirements. -Maintain licensing logs in Smartsheet and monitor corporate licensing communications. -Set up, organize, and maintain up-to-date bid folders in Box. -Assist cross-functionally wherever needed while maintaining a positive attitude under pressure. -Import and format solicitation-specific templates from PDF to Word or InDesign (subcontracting plans, pricing schedules, certifications). -Download bid documents from client sites, SAM.gov, and GovWinIQ. -Communicate effectively with corporate departments, teams, and coworkers. -Upload annual documentation to agency websites to maintain licenses. -Collaborate with internal teams to gather required documentation (financial statements, bonds, insurance, qualified employees). -Create proposal frameworks in Word (Adobe InDesign). -Analyze solicitations for compliance requirements and complete proposal compliance matrices using corporate templates. -Insert standard content from previous proposals and technical write-ups into current proposal documents.

Requirements

• advanced excel
• acrobat pro
• viewpoint spectrum
• smartsheet
• sam.gov
• construction experience

What You Bring

-Follow-up skills with multiple jurisdictions to ensure approvals. -Ability to work cross-functionally and assist wherever needed. -Maintain composure and positivity under pressure. -Advanced proficiency in Microsoft Word (document creation, formatting, troubleshooting). -General technical knowledge of construction practices. -Advanced Microsoft Excel skills for creating and formatting pricing schedules. -Experience modifying, extracting, and exporting in Adobe Acrobat Pro. -Microsoft Office: Word, PowerPoint, Excel, Teams -Viewpoint Spectrum, Cosential, Smartsheet, Box -Experience with Smartsheet or Microsoft Excel (training provided for Smartsheet). -Familiarity with creating and submitting construction proposals for federal clients. -SAM.gov, Fieldprint, Navan -2–5 years of construction field engineering experience or similar. -Knowledge of SAM.gov and Federal Acquisition Regulations (FAR). -Adobe Suite: Acrobat Pro, InDesign, Photoshop, Illustrator

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Benefits

-Benefits: McMillen provides a full Benefits Program comprising medical, dental, vision, life, disability, FSA, EAP, 401(k) and match, 9 paid holidays, generous PTO, opportunity for stock ownership, and wellness reimbursement. -Pay Range: $73,896 – $95,000 (DOE)

About Mcmillen

-Founded in 2004 and headquartered in Boise, Idaho, the firm grew by merging environmental, engineering, and construction under one roof. -Their design-build projects focus on dams, hydropower & pumped storage, fish passage, water control, treatment, transport, and restoration. -typical projects include dam design & build, fisheries and aquaculture systems, infrastructure for water delivery, and dam removal and reclamation. -Structurally employee-owned, they maintain a hands-on culture—'calloused hands' from field crews to welders and engineers. -Outposts span the U.S. West—from Idaho to California, Washington, Colorado, and Texas—plus international work in France. -Uniquely, they pair in-house environmental expertise with self-performing construction, owning their own 'yellow iron' heavy equipment.

Sector Specialisms

Visa Sponsorship

-visa sponsorship, including renewal, will not be provided.