Recruitment Administrator

Overview

Coordinate recruitment processes, offers, onboarding and candidate experience

Key Responsibilities

• ats management
• data migration
• offer tracking
• interview scheduling
• onboarding coordination
• po processing

Tasks

-Manage our central recruitment mailboxes, responding to messages and forwarding to relevant parties. -Raise new starter IT requests for each new starter, providing ample notice to our technology team. -Proactively track, coordinate and oversee each individual offer process, chasing for various items as required. -Provide cover for other members of the Talent Acquisition team when required - for holiday and other leave - ensuring that we maintain a consistent experience for candidates, managers and agency partners. -Be a “super user” within our ATS, Networx, improving usability and functionality for our business users. -Ensure timely and accurate communication with new starters, internal stakeholders and external agency partners (where appropriate). -Migrate new starter data from our ATS to the HR Information System (HRIS), along with relevant starter documentation, ensuring accurate records are maintained at all times. -Raise purchase orders for recruitment-related costs. Track and process invoices, ensuring timely payment and accurate reconciliation to support the Head of Talent Acquisition with finance reporting. -Coordinate the onboarding process, including reference checks, right to work verification (via Experian) and pre-employment screening where required. -Support our Talent Acquisition Advisors with interview arrangements - gathering availability from candidates and hiring managers, scheduling in-person and invitations via the ATS, booking meeting rooms and generally supporting logistics. Also supporting assessment centre arrangements for our future talent intake. -Represent our brand and be a collaborative member of the Talent Acquisition team. -Submit offer requests for approval by the relevant parties, including collating the requests for the Head of Talent Acquisition to gather approval from our Executive Partners. -Proactively track and chase offer approvals to ensure efficiency, enabling us to secure our new starters. -Actively participate in and support Talent Acquisition and People team projects and initiatives. -Support hiring managers in raising offer requests within our Applicant Tracking System (ATS), Networx. -Support the Talent Acquisition Specialists with skilled worker visa applications and payments.

Requirements

• microsoft office
• networx ats
• iris cascade
• visa sponsorship
• recruitment coordination
• high volume

What You Bring

-Strong working knowledge of UK Right to Work legislation, including visa sponsorship. -A passion for delivering a high-quality candidate and hiring manager experience, representing our employer brand with professionalism and care. -IT confident, with Microsoft Office packages, as well as bespoke systems - our ATS is provided by Networx, which directly links to IRIS Cascade, our HRIS. Previous experience with this system would be advantageous, but isn’t essential. -Ability to work at pace and handle high volumes, including an ability to be agile. to support our team with changing priorities and demands. -Strong communication skills, with the ability to liaise professionally and at volume with new starters, hiring managers, agency partners, and internal teams. -Flexibility to support various areas of the business and to attend different offices and site locations as needed. -Excellent organisational skills with the ability to track and oversee multiple offer processes simultaneously, ensuring accuracy and efficiency at every stage. -An ability to maintain confidentiality and discretion. -Previous experience in a recruitment coordinator or a HR administration role, ideally within a fast-paced, multi-stakeholder environment. -Understanding of the full recruitment lifecycle and how coordination supports strategic hiring goals.

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Benefits

-Progress offers through our ATS, completing various milestones to issue the offer details to new starters.

About Ridge And Partners Llp

-Founded with a passion for delivering innovative, sustainable, and high-quality engineering solutions. -Known for its expertise in managing complex projects, from infrastructure development to large-scale residential and commercial constructions. -The company is renowned for its focus on delivering projects on time and within budget, with a strong track record of repeat business from long-term clients. -Key projects include iconic urban regeneration schemes, transportation networks, energy-efficient buildings, and water infrastructure improvements. -The firm prides itself on providing bespoke solutions tailored to the unique needs of each client, working seamlessly with architects, contractors, and stakeholders. -Ridge has carved a niche for itself by maintaining a deep technical understanding while also prioritizing collaborative partnerships with clients and communities. -The company's offices are strategically located across the UK, supporting projects both locally and nationally. -Ridge is committed to a forward-thinking approach, constantly adapting to the evolving demands of modern infrastructure, technology, and sustainability.

Sector Specialisms

Interview Process

-schedule interviews with candidates and hiring managers via the ats -book meeting rooms and arrange logistics for in‑person interviews -coordinate assessment centre arrangements for future talent intake

Visa Sponsorship

-assist with skilled worker visa applications and related payments -require knowledge of uk right‑to‑work legislation and visa sponsorship

Security Clearance

-conduct reference checks, right‑to‑work verification via experian, and pre‑employment screening