Office Associate

Overview

Manage front desk, admin tasks, data entry, and support executives in a fast‑paced office.

Key Responsibilities

• admin support
• customer support
• front desk
• data entry
• supply management

Tasks

-Support team members with various administrative tasks as needed. -Provide customer support by addressing inquiries and resolving issues promptly. -Greet visitors and clients warmly, ensuring a positive first impression at slow paced front desk. -Perform clerical duties including data entry, filing, and maintaining organized records for executive team. -Maintain office supplies inventory and place orders when necessary.

Requirements

• microsoft office
• google workspace
• pivot tables
• office assistant
• customer service
• organizational

What You Bring

We are seeking a highly organized and detail-oriented Office Assistant/Receptionist to join our team. The ideal candidate will be flexible with their day to day duties and maintain a positive, go-getter attitude. This role requires strong communication skills, proficiency in office management software, and the ability to multitask in a fast-paced environment. This position will be in person for a minimum of 30 hours per week. Must be able to sit/stand for up to 8 hours a day and handle packages up to 50 lbs. Knowledge of pivot tables, account management, and excellent record keeping a huge plus. This position may require daytime travel on occasion with reimbursement for fuel/mileage. Must be eager to assist with multiple tasks on a day-to-day basis and able to pivot with the daily needs of executive team. -Ability to set-up new hire computers and efficiently maintain IT log of checked-out and on-hand equipment. -Ability to maintain confidentiality and handle sensitive information responsibly. -Exceptional phone etiquette and customer service skills to ensure effective communication with clients. -Strong computer skills with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace. -Strong time management skills to prioritize tasks effectively in a busy environment with accuracy. -Utilize Microsoft Office for basic bookkeeping tasks and record keeping. Pivot table experience a huge plus. -Strong typing skills and attention to detail for accurate data entry and documentation. -Proven experience as an office assistant or receptionist in a professional setting. -Excellent organizational skills with the ability to manage multiple tasks efficiently.

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