Deputy Director - Procurement & Contracts (Construction)

Overview

Manage design and construction procurement, contracts, and staff.

Key Responsibilities

• procurement process
• contract management
• budget monitoring
• data reporting
• stakeholder engagement
• safety compliance

Tasks

-Performing a full range of duties involved in participating in the services and activities of the procurement process within the Contracts Department. -Establishing and maintaining effective working relationships with senior management, department staff, vendors, outside agencies, community groups and the general public. -Utilizing personal computer software programs such as word processing, spreadsheets, and statistical databases. -Preparing complex contracts, agreements, and management reports. -Applying project, contract management, and customer service techniques and principles. -It is the responsibility of all employees to follow the Agency safety rules, regulations, and procedures pertaining to their assigned duties and responsibilities, which could include systems, operations, and/or other employees. -Developing and monitoring departmental and program/project operating budgets, costs, and schedules. -Participates on a variety of committees; attends and participates in professional group meetings and vendor outreach events; presents at public conferences, meetings, or trainings; maintains awareness of new trends and developments in the fields related to area of assignment; incorporates new developments as appropriate. -Supervising, leading, and delegating tasks and authority. -Researches, analyzes, and/or synthesizes information and data into reports and correspondence for senior Agency leadership, Sound Transit Board Members, technical or non-technical staff, vendors, State Committees or Boards, and other stakeholders. -Preparing clear and concise administrative and financial reports using complex data. -Researching, analyzing, and evaluating new service delivery methods and techniques. -Providing options, negotiating and identifying solutions that balance the Agency’s interests and those of the negotiating partner(s), within financial capacity and other constraints. -Coaching, mentoring, and empowering staff. -Interpreting and applying federal, state, and local policies, laws, and regulations as well as contract terms and conditions. -The Agency promotes a safe and healthy work environment and provides appropriate safety and equipment training for all personnel as required. -Contract rules for State and federal grants and contracts requirements including Federal Transit Administration and Federal Highway Administration requirements.

Requirements

• procurement
• contract admin
• federal contracting
• certified buyer
• design build
• leadership

What You Bring

-Conflict resolution and negotiation principles and practices. -Ability to communicate effectively with not only internal departments including executive management, but also outside agencies, consultants, contractors, and the public through presentations, outreach events, conferences, and other events. -Principles and practices used on complex public sector procurement contractual actions, including cost analysis, pricing options and best practices. -This position requires a highly effective manager with strong leadership skills capable of inspiring, motivating, coaching, earning and building equity and trust with a diverse workforce. Must be a solution-oriented, innovative leader with a strong foundation in managing with a positive attitude, resiliency and the ability to constructively deal with organizational and individual challenges in a manner that optimizes staff growth, collaboration, performance and teamwork. -Interpreting and administering Agency and department policies and procedures and the ability to discuss and explain them to staff and other constituencies. -Champions and models Sound Transit's core values and demonstrates values-based behaviors in everyday interactions across the agency. -Ability to plan, direct, coordinate, and review the work of assigned staff; assign work activities and coordinate schedules, projects, budgets, and programs; provides constructive feedback; reviews and evaluates work and makes effective suggestions and recommendations. -Multi-tasking, remaining flexible and open to ever-changing priorities, and completing tasks despite constant interruptions and red herrings. -Industry principles and practices in procurement and contract administration methods, systems, and processes. -Ability to develop and revise procurement and contract boilerplate and templates; participate in the research and review for responses to State, FTA Triennial, and Procurement Systems Review or special audits, protests, inquiries that require management responses, conflicts of interest determination, and other high visibility requests. -Written communication with correct usage of spelling, grammar, punctuation in the preparation of complex contracts, agreements, and management reports. -Management practices, principles, methods, and techniques. -Ability to manage employee relations; manage the workflow and prioritization of projects and measures the performance of the division and all related staff and take appropriate corrective action when necessary; provides advice and counsel to staff; develops developmental work plans for staff; implements or recommends corrective actions, discipline, and termination procedures as appropriate/necessary. -Project delivery methods for A&E and public works delivery methods. -Leadership, coaching, mentoring, empowering and training practices, principles, methods, and techniques. -Ability to coach, mentor, motivate, and train staff in procurement and administration of A&E services and public works. -Knowledge of procurement and contracting methods for A&E services and public works along with an understanding of the federal and state laws, rules, and regulations. -Federal contracting principles, laws, regulations, and best practices and interpreting such principles, laws, and regulations. -Must have or obtain within 12 months of hire a Certified Public Purchasing Buyer or Officer certification from the Universal Public Procurement Certification Council, or equivalent professional certification. -Ability to build working relationships and collaborate within PCA, the Agency, and with consultants and contractors. -Design Build Institute of America designation. -Oral communication, including public speaking, training, meeting facilitation, and difficult conversations. -Principles of business writing, report preparation, record keeping, and data analysis. -Excellent customer service and the ability to work within multiple teams in a fast-paced, dynamic environment.

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Benefits

-Paid Time Off: Employees accrue 25 days of paid time off annually with increases at four, eight and twelve years of service. Employees at the director level and up accrue additional days. We also observe 12 paid holidays and provide up to 2 paid floating holidays and up to 2 paid volunteer days per year. -Retirement Plans: 401a – 10% of employee contribution with a 12% match by Sound Transit; 457b – up to IRS maximum (employee only contribution). -Long-Term Disability and Life Insurance. -Employee Assistance Program. -Tuition Reimbursement: Sound Transit will pay up to $5,000 annually for approved tuition expenses. -Pet Insurance. -Work is performed in a standard hybrid office environment. -ORCA Card: All full-time employees will receive an ORCA card at no cost. -Parental Leave: 12 weeks of parental leave for new parents. -Health Benefits: We offer two choices of medical plans, a dental plan, and a vision plan all at no cost for employee coverage; comprehensive benefits for employees and eligible dependents, including a spouse or domestic partner. -Compensation Practices: We offer competitive salaries based on market rates and internal equity. In addition to compensation and benefits, you’ll find that we provide work-life balance, opportunities for professional development and recognition from your colleagues.

About Sound Transit

-Operates an extensive network of light rail, commuter rail, and bus services across the Seattle metro area. -Known for its forward-thinking approach to public transit, focusing on connecting communities and reducing traffic congestion. -Projects include large-scale infrastructure developments, such as the Link light rail extension and Sounder commuter rail improvements. -Funded by a combination of federal, state, and local funding sources, alongside passenger fares. -Recognized for its innovative use of technology to enhance ridership experiences and operational efficiency. -Typical projects include construction of new transit lines, station development, and improving regional transportation networks. -Expanded its reach in recent years, growing services and infrastructure to meet the needs of a rapidly growing population.

Sector Specialisms