Administrative Assistant

Overview

Provides clerical support for property management, handling tenants, vendors, and office tasks.

Key Responsibilities

• file management
• invoice processing
• work orders
• contract management
• contact management
• administrative support

Tasks

Under general supervision, the Administrative Assistant handles the routine and daily work of the Property Management office. Our Administrative Assistant will interface with tenants, client and service providers to relieve the Property Manager of clerical work and minor administrative and business detail by performing the below duties. -Maintain property and administrative files and assists in the preparation of: Third Party documents Service/Vendor Contracts Construction contracts and project documents General correspondence as directed -Code and input invoices into accounting system and forwards original invoices to the Accounting department for payment on a regular basis. -Assist in the coordination of tenant newsletter, events and appreciation packages. -Maintain property, tenant, and vendor contact listings for Property Manager. -Perform a variety of administrative tasks for property management office including phone support, drafting and distribution of correspondence, expense reporting, calendar maintenance and scheduling, coordination of meetings, filing, and copying. -Upon receipt, review and process incoming system work orders and takes appropriate action in accordance with established policies and procedures. -Maintain service contracts, tenant leases, and insurance certificates and monitors expiration dates in accordance with prescribed standards. -May initiate rent collections correspondence with tenant.

Requirements

• associates degree
• high school
• 2+ years
• microsoft office
• problem solving
• interpersonal

What You Bring

This position is 100% in-office. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position. All job offers are contingent on completion of a background check and proof of eligibility to work in the United States. -Associates Degree or higher preferred. -Strong interpersonal and problem solving skills. -Ability to effectively present information to small or large groups. -Intermediate to advanced skills with Microsoft Office Suite required. -Basic analytical and mathematical skills required. -Background in property management preferred. -Ability to write routine reports and correspondence. -Ability to read and interpret documents such as reports, policies and procedures, safety rules and ask clarifying questions to ensure understanding. -High School Diploma or General Education Degree (GED) required. -Ability to respond to common inquiries or complaints from client, vendors, tenants and supervisors. -2+ years of office administration experience required.

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About Lincoln Property Company

-The company operates in a variety of markets including residential, commercial, and mixed-use developments. -With a strong portfolio of properties across the United States, Lincoln Property Company continues to expand globally. -Notable for its ability to seamlessly integrate development, investment, and management within a single entity. -Lincoln's vast experience enables them to execute projects of all scales, from urban high-rises to suburban residential communities. -The company has made a name for itself in the luxury residential sector, with properties offering premium amenities and modern designs. -In addition to traditional real estate sectors, Lincoln also specializes in land acquisition, commercial leasing, and property rehabilitation. -Known for a dynamic approach to project financing, they have a reputation for executing complex real estate transactions. -The company's vast geographical reach allows them to tackle diverse markets, adapting to the unique needs of each region.

Sector Specialisms

Security Clearance

-job offers contingent on completion of a background check and proof of eligibility to work in the united states.