Senior Proposal Specialist

Overview

Lead end-to-end proposal development and support regional marketing for construction projects.

Key Responsibilities

• proposal production
• content development
• photography coordination
• crm management
• award submissions
• collateral management

Tasks

Capture project milestone content (photos and video) for events such as groundbreakings and topping out ceremonies, ensuring brand consistency. Manage the end-to-end production of proposals, including drafting, editing, formatting, assembling required documents, and ensuring timely submission. Assist in maintaining regional collateral, including one-pagers, event materials, and branded merchandise audits. Write and edit proposal narratives with clarity, persuasion, and client focus. Schedule and coordinate professional headshots for regional team members to ensure up-to-date marketing assets. Lead the development and submission of regional award entries, coordinating with internal teams as needed Collaborate with the Corporate Proposals Manager & Technical Writer and Regional BD Manager to tailor content, ensuring each proposal conveys Bartlett Cocke’s strengths and unique value. Support regional BD events and engagements, including region-specific collateral development. Support regional staff with each stage of the interview process including team coordination and development of presentation materials. Coordinate with internal stakeholders and external partners to ensure accuracy, quality, and compliance. Coordinate professional photography for completed projects to support marketing materials and client presentations. Update and manage regional staff and project profiles within the company’s CRM Maintain focus on proposal deliverables, adjusting other responsibilities as needed to meet deadlines with excellence.

Requirements

• 5+ years
• bachelor’s
• technical writing
• ms office
• indesign
• crm

What You Bring

Familiarity with AI applications is a plus for supporting content development. Minimum of 5 years of experience in proposal production, technical writing, or business development coordination within the AEC industry (architecture, engineering, or construction) or in a similar role within an adjacent industry; additional experience preferred. Bachelor’s degree in Marketing, Communications, English, Journalism, Business, or a related field. Expertise in technical writing and editing, with the ability to translate complex information into persuasive, client-centered narratives. Skilled technical writer and proposal coordinator, confident in leading high-quality proposal efforts from start to finish. The Senior Business Development & Proposal Coordinator is a key role in Bartlett Cocke General Contractors’ efforts to share the company’s story and secure work. Based full-time in the San Antonio office, the position requires an experienced professional with expertise in proposal development and technical writing, as well as the organizational skills to manage complex deadlines and the communication skills to coordinate contributions from diverse teams. The coordinator leads the development of persuasive, client-focused proposals that highlight Bartlett Cocke’s expertise, values, and commitment to Building Better Lives. Proposal deadlines take precedence over all other tasks, and this role is entrusted with managing the process from concept to submission with accuracy, creativity, and professionalism. While regional marketing and business development activities are also part of the scope, proposal production remains the primary focus Proficiency in Microsoft Office Suite, with proven ability to manage data and maintain accurate records. Client-focused and professional in all interactions, accurately representing Bartlett Cocke’s values. Strong communicator and coordinator, able to integrate inputs from diverse contributors into cohesive responses. Proficiency in CRM systems preferred. Experience managing multiple, high-priority proposals simultaneously under tight deadlines. Exceptionally detail-oriented and organized, capable of managing multiple deadlines while ensuring accuracy and consistency. Collaborative team player who works effectively across BD, Marketing, and operations. Proficiency with Adobe InDesign for proposal production. Resilient and adaptable under pressure, maintaining focus and quality even when timelines are compressed.

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Benefits

Regional Marketing and BD Support (Secondary Focus – ~30% of Role)

About Bartlett Cocke General Contractors

-Handles diverse projects—from schools, hospitals, and R&D facilities to government buildings and worship centers. -Excelled in design‑build, construction management and pre‑construction planning, offering end‑to‑end project control. -Known for long‑tenured staff and shareholder‑employees, fostering craftsmanship and continuity on project teams. -Combines financial discipline and creative problem‑solving to deliver timely, quality projects under budget.

Sector Specialisms