Accounting Specialist

Overview

Versatile accounting specialist handling AP/AR, reporting, and property transitions in Yardi.

Key Responsibilities

• yardi setup
• bank reconciliation
• financial reporting
• budget forecasting
• payment processing
• vendor coordination

Tasks

Assist with workflow issues and ensure timely approvals Research and resolve resident/owner AR discrepancies Create new properties in Yardi (entities, buildings, vendors, utilities, etc.) Prepare and review monthly financial statements Track progress of transitions until fully operational Coordinate with managers and vendors to ensure smooth onboarding Complete bank reconciliations for multiple properties Maintain and update transition checklists for new properties Assist with collections reporting and ledger clean-up Maintain organized records, reports, and digital filing Analyze variances and prepare supporting schedules Add units, owners, charges, and recurring assessments Assist with monthly close process Support budgeting and forecasting for associations/properties Process weekly/bi-weekly check runs and electronic payments Assist with annual audits and year-end packages Post and apply payments to homeowner/tenant ledgers Work directly with the Director of Finance on ad-hoc financial tasks Communicate with property managers, board members, and vendors Review invoices for accuracy, coding, and proper approval Maintain and update control sheets (utilities, mortgage payments, recurring items, etc.) Apply credits, adjustments, and concessions accurately Provide cross-functional support as needed

Requirements

• excel
• yardi voyager
• ap/ar
• hoa accounting
• property transitions
• 3‑5 years

What You Bring

Proficiency in Excel (VLOOKUP, pivot tables preferred) Strong understanding of accrual accounting Mandatory: Strong experience with Yardi Voyager (non-negotiable) Ability to handle multiple deadlines and work independently Peninsula Property Management (PPM) is a rapidly growing property management firm overseeing a diverse portfolio of condominiums, cooperatives, and HOA communities. We are seeking a versatile, highly organized Accounting Specialist who can support multiple areas of accounting, financial reporting, and property transitions. This person will work closely with the Director of Finance and play an essential role in the accuracy and efficiency of our accounting operations. Familiarity with Yardi P2P / Yardi Rent Café / Yardi One Hands-on AP & AR experience (posting, ledger work, reconciliations) HOA/Condo/Co-op accounting experience Strong communication and problem-solving skills Experience with property transitions or onboarding new associations 3–5+ years of accounting experience, preferably in property management or real estate Budget preparation experience Experience preparing or assisting with monthly financials We are looking for a multi-functional, “do-it-all” Accounting Specialist with strong experience in Yardi Voyager, AP/AR management, financial analysis, and property transitions. This is a hands-on role ideal for someone who thrives in a fast-paced environment, enjoys variety, and can independently manage complex accounting workflows.

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Benefits

Exposure to audit support packages Enter and post payables using Yardi Voyager Accounts Payable (AP)

About ppm

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