Administrative Assistant Certified Payroll Compliance

Overview

Admin assistant ensures CA certified payroll compliance for public works projects.

Key Responsibilities

• lcptracker
• payroll review
• compliance reporting
• training support
• regulatory updates
• data validation

Tasks

-Support internal training sessions for staff and subcontractors on payroll reporting and LCPtracker usage. -Stay current with updates to California’s prevailing wage regulations and LCPtracker system enhancements. -Communicate with subcontractors to guide them through certified payroll requirements and LCPtracker reporting procedures. -Provide hands-on support to subcontractors for onboarding, troubleshooting, and resolving data entry or compliance issues. -Assist in preparing compliance documentation for audits, agency reviews, and internal reporting. -Conduct weekly reviews of payroll data to identify missing, incomplete, or inaccurate entries, and coordinate corrective actions with subcontractors. -Perform other administrative duties as assigned to support the compliance and project management teams. -Coordinate with project managers and compliance officers to resolve payroll issues impacting project compliance. -Review and verify certified payroll reports for accuracy and compliance with California Labor Code, DIR, and Davis-Bacon Act requirements. -Track submission deadlines and follow up proactively to ensure all subcontractor payrolls are submitted accurately and on time. -Assist in generating weekly and monthly compliance reports for internal stakeholders and public agencies. -Manage and maintain certified payroll records in LCPtracker, ensuring complete and timely submissions for all public projects. -Maintain organized digital and physical records of payroll and compliance documentation.

Requirements

• prevailing wage
• lcptracker
• microsoft office
• construction experience
• 2+ years
• davis‑bacon

What You Bring

-Strong knowledge of California Prevailing Wage Law, DIR reporting, and labor compliance regulations. -Strong communication skills for working with subcontractors, clients, and internal project teams. -Experience with construction or engineering firms managing multiple public works contracts. -Proficiency in LCPtracker (required); familiarity with related systems such as eCompliance, DIR eCPR, or similar is a plus. -Minimum 2 years of experience in certified payroll compliance, preferably in California public works or government-funded projects. Top earners have 5+ years of experience. -Excellent attention to detail, organizational skills, and time management abilities. -Proficiency in Microsoft Office Suite (Excel, Word, Outlook). -Knowledge of Davis-Bacon and HUD reporting requirements. -Certification or coursework in labor compliance, construction management, or public works administration.

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About Willdan

-Founded in 1964 in Southern California by two engineers solving local municipal challenges. -Went public in 2006 (NASDAQ: WLDN), expanding via strategic acquisitions including energy, engineering, and analytics firms. -Delivers complex energy and infrastructure projects—such as grid modernization, EV charging, stadium transit planning, and data pipelines. -Operates in two main segments: Energy (efficiency audits, demand reduction, performance contracting, analytics) and Engineering & Consulting (city engineering, structural, transportation, water resources). -Typical clients include utilities, government agencies, schools, hospitals, industry, and commercial businesses across 20+ states. -Notable projects include an NFL-stadium traffic plan in Inglewood and solar+storage studies for Minnesota.

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