Sr Invoicing Specialist

Overview

Handle high-volume corporate invoicing, ensuring accuracy, compliance and coordination.

Key Responsibilities

• invoice generation
• custom reporting
• po matching
• process improvement
• payment tracking
• staff training

Tasks

-Identify and implement process improvements, leveraging system knowledge to streamline invoicing for both products and recurring maintenance services. -Integrity and Trust: Foster honest, ethical relationships. -Process LOAs for Advanced Billing less than Standard 35% -Identify billing opportunities in assigned offices -Lead end-to-end invoicing process for high-volume accounts, ensuring accurate and timely billing to large corporate clients across multiple sites and regions. -Work with local offices to get billings out in a timely manner in order to meet customer billing requirements -Create Value for the Customer: Deliver innovative, reliable solutions. -Completing manual invoices -Completing customer forms -Serve as a point of contact for escalated invoicing issues with strategic account customers and cross-functional teams. -Completing email requests -Provide training and mentoring to junior billing staff, especially around complex account structures and invoice coordination. -Printing/Scanning/Emailing other billers’ spools -Generate and review custom invoice formats and financial reports tailored to corporate customer expectations and internal reporting needs. -Collaborate closely with field operations teams to ensure accuracy. -Help with monitoring the forms box when in the office -Support local offices with special requirements needed for Construction invoicing -Ensure all invoices meet customer-specific billing requirements, including purchase order (PO) matching, job coding, and work order verification. -Ensure accuracy and compliance with internal financial controls, SOX/audit requirements, and company policy for all invoicing activities. -Participate in and/or lead monthly conference calls to identify billing issues/billing GAPs -Safety: Uphold the highest safety standards for all. -Notarizing invoices and forms -Specialize in maintenance-related invoicing, ensuring alignment with service schedules, approvals, and contract terms. -Work with Accounts Receivable and Cash Applications teams to track payment statuses, troubleshoot exceptions, and reduce delays in both receivables and interdepartmental workflows.

Requirements

• 3-5 years
• sap
• associate degree
• billing
• invoicing
• high volume

What You Bring

-Work Experience - 3 – 5 years in a high volume office environment. -Strong SAP experience and knowledge -Education - Associates Degree in Accounting or 3-5 years Business work equivalent. -Previous billing experience -Strong knowledge of invoicing practices to understand customer payment processes, contracts, vendor compliance, and required documentation.

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Benefits

-Tuition Reimbursement - Eligible after 6 months of service. -3 weeks’ vacation which increases with tenure, 7 sick days, 3 floating holidays and 8 Company Observed Holidays. -Competitive Medical, Dental and Vision Plans - Effective from first day of hire. -Out of Office Backup Coverage -A wide range of development opportunities to boost your professional and leadership growth. -Fully vested 401k match, up to 7% of total eligible compensation. -Parental Leave – 100% base pay for 6 consecutive weeks within first year of a child’s birth or adoption.

About Schindler Elevator Corporation (U.S.)

-A global leader in the design, manufacturing, and servicing of elevators, escalators, and related mobility solutions. -Serves a diverse range of industries, providing solutions for buildings, infrastructure, transport, and more. -Well-known for cutting-edge technology in mobility solutions, offering energy-efficient and sustainable products. -Typical projects include large-scale commercial buildings, residential complexes, and transport hubs like airports and metro stations. -Involved in major infrastructure projects, ensuring safety and reliability in vertical transport. -Focuses on customer-centric services, including maintenance and modernization offerings. -A trusted partner in delivering mobility solutions that keep people moving across cities and countries worldwide.

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