Project Accounting Coordinator

Overview

Manage project accounting tasks: setup, track, invoice, and collect using Deltek.

Key Responsibilities

• deltek tracking
• invoice processing
• expense review
• revenue forecast
• ar collection
• reporting

Tasks

-Provide Project Managers with timely reports. -Review project-related expenses for billable/ non-billable status; coordinate with Accounts Payable. Edit expense documentation as needed providing additional backup for invoicing as necessary. -Set up and track projects in Deltek Vision/Vantagepoint; maintain project related information electronically, including documents, invoices, and special billing arrangements, coordinate billing contact on new projects. -Work with a diverse team of professionals, fostering networking opportunities -Work with Team Leaders to complete monthly revenue projections utilizing Deltek, -Finalize project invoices, along with backup documentation, and submit to Clients via email, and client specific online platforms such as E-Builder -Prepare draft invoices for Project Manager review and approval. -Assist with the Collection of Accounts Receivable, including preparation and distribution of statements to Clients, escalating issues to Controller when necessary. -Post client cash receipts to project invoices.

Requirements

• bachelor's
• detail-oriented
• excel
• communication
• construction
• project accounting

What You Bring

-Associates or bachelor’s degree in related field preferred -Strong attention to detail -Intermediate skill level in Microsoft Excel, Outlook, and Word -Excellent communication skills, working with Team Leaders, Project Managers, and Clients -Experience working in an engineering or construction environment is a plus -Prior experience in a project accounting environment ideal -Basic understanding of Deltek Vision/Vantagepoint or other project accounting software systems and strong desire to gain further understanding of these systems

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Benefits

-401(k) with company match -Medical, dental, and vision insurance -Professional development support -Paid time off and company holidays -Gain invaluable industry experience and practical engineering skills. -Competitive compensation package. -Wellness programs and employee assistance resources

About Salas O'Brien

-Firm has grown through strategic mergers and innovation in engineering and technical consulting. -Excels in designing built environments through MEP, structural, civil—and in energy via renewables, decarbonization, and resiliency. -Stacks process design and integration expertise to serve pharmaceutical, food & beverage, utilities, and industrial clients. -Offers advanced solutions including litigation support, digital twins, envelope testing, and automation controls. -Work spans commercial, corporate, hospitality, healthcare, campuses, critical environments, and large infrastructure projects. -Impacted nearly a billion square feet of building space annually and prides itself on seamless delivery—one design, one team.

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