Administration Assistant

Overview

Administrative assistant handling office operations, filings, scheduling, and basic bookkeeping.

Key Responsibilities

• meeting scheduling
• bookkeeping
• inventory management
• data entry
• document preparation
• correspondence handling

Tasks

-Schedule and coordinate meetings, appointments, and travel arrangements -Assist with basic bookkeeping duties, such as processing invoices and expense reports -Maintain office supplies inventory and place orders when necessary -Perform data entry tasks and maintain accurate records in company databases -Provide administrative support to various departments as needed -Prepare and edit various documents, including reports, memos, and presentations -Assist in organizing company events and meetings -Greet visitors and handle phone inquiries in a professional manner -Manage and maintain office filing systems, both electronic and physical -Handle incoming and outgoing correspondence, including mail and emails

Requirements

• microsoft office
• bookkeeping
• associate degree
• admin experience
• customer service
• communication

What You Bring

-Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) -Basic bookkeeping knowledge -1-3 years of administrative experience in a professional office environment -Ability to work independently and as part of a team -High school diploma or equivalent required; Associate's degree in Business Administration or related field preferred -Strong customer service skills and a positive, proactive attitude -Excellent written and verbal communication skills -Ability to maintain confidentiality and handle sensitive information professionally -Familiarity with office equipment and technologies -Detail-oriented with a high level of accuracy in work -Strong organizational skills with the ability to multitask and prioritize effectively

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About Aecom

-Launched as a bold independent infrastructure consultancy from a merger of five legacy firms dating back over a century. -Handles everything from geotech to electro-mechanical systems, as seen in the award-winning Romaine Hydroelectric Complex in Canada. -Guides projects through every lifecycle stage in transportation, buildings, water systems, energy, and environmental sectors.

Sector Specialisms