Administrator / Senior Administrator

Overview

Provide comprehensive office administration, document and bid support for the Plymouth team.

Key Responsibilities

• document management
• bid coordination
• forecast reporting
• invoice processing
• expense management
• travel booking

Tasks

-Booking of travel and accommodation arrangements. -Assist with onboarding new starters. -Assist with team expenses, purchase orders, and approvals with accuracy and efficiency. -Arranging appointments/meetings including project meetings and B2B activities. -Assisting with local social media & marketing planning -Complete and compile supplier sub-contract questionnaires -Printing, binding, and filing documents/contracts. -Setting up jobs, opening submissions, conversion to projects and management of them on our Document Management System. -Provide local bid support management and coordinate with companywide bid team -Manage office affairs effectively and positively alongside existing admin support. -Prepare high-quality documents, reports, and presentations that reflect our brand and standards. -Support preparing presentations when requested. -Meeting and greeting internal & external guests at all levels of seniority -Assist with submission documentation: bids, project case studies, CVs etc -Dealing with any office-related questions/queries from colleagues and visitors to the office -Assist with fee letters, reports, formatting, and typing for the team. -Support with monthly project forecast reporting -Attending meetings and minute taking, where necessary -Assist with various ad-hoc tasks to promote a positive culture and a well-presented office -Raising invoices and assisting with debt chasing -Processing mileage, expenses and corporate expenditure and completing timesheets. -Provide local marketing support and coordinate with companywide marketing team -Assist in arranging internal and external events, both professional and social. -Support with tracking of bids and proposals; ensuring submission requests/tracker are updated

Requirements

• ms office
• pa qualification
• communication
• problem solving
• confidentiality
• organization

What You Bring

-Previous experience of working in an office environment essential -A naturally organised approach, with the agility and ability to manage multiple tasks -Strong attention to detail, with a high level of accuracy in English language -Good at problem solving with a ‘get it done’ attitude -Diary management and inbox monitoring, where necessary -Excellent communication skills & telephone manner -An ability to maintain a high level of confidentiality and trust -A proactive approach, with the ability to pre-empt the needs of seniors to allow them to focus solely on the tasks in front of them -Proficient knowledge and demonstrable experience with all MS Office suite-based software, including Outlook, Word, Excel, Teams, etc -Naturally organised with a high attention to detail -Administration or PA qualification an advantage -Ability to work effectively as part of a team, as well as independently. -Confident in the creation of documents and templates with graphic design elements. -Excellent organisational and time-management skills, with the ability to multitask and prioritise effectively. -A confidence to establish yourself as a central presence, and natural key point of contact -Possess an energetic character, with the ability to uplift, engage and motivate our teams creating positive experiences and impressions -Confidence in working with senior Partners, and communicating and working with people of all levels across the business

People Also Searched For

Benefits

-First Aider/Fire Warden - training will be provided.

About Ridge And Partners Llp

-Founded with a passion for delivering innovative, sustainable, and high-quality engineering solutions. -Known for its expertise in managing complex projects, from infrastructure development to large-scale residential and commercial constructions. -The company is renowned for its focus on delivering projects on time and within budget, with a strong track record of repeat business from long-term clients. -Key projects include iconic urban regeneration schemes, transportation networks, energy-efficient buildings, and water infrastructure improvements. -The firm prides itself on providing bespoke solutions tailored to the unique needs of each client, working seamlessly with architects, contractors, and stakeholders. -Ridge has carved a niche for itself by maintaining a deep technical understanding while also prioritizing collaborative partnerships with clients and communities. -The company's offices are strategically located across the UK, supporting projects both locally and nationally. -Ridge is committed to a forward-thinking approach, constantly adapting to the evolving demands of modern infrastructure, technology, and sustainability.

Sector Specialisms