Accounts Payable Analyst

Overview

Implement 3-way invoice matching and manage AP tasks for an oil & gas client in Calgary.

Key Responsibilities

• lem tickets
• 3‑way match
• invoice attestation
• kpi tracking
• process documentation
• s2p implementation

Tasks

Working as a member of the company's S2P (Source to Pay) project team in Calgary, the successful candidate will be responsible for all tasks associated with the implementation of a 3-way invoice match. In addition to processing invoices, the incumbent must work with team members and stakeholders to adapt new practices and to provide change support in a sustainable and effective manner. -Procedure manual documentation development and maintenance. -Follow established procedures for non-compliant invoices. -Complete vendor summary compliance reviews and work with vendors to communicate established process. -Contribute to the tracking of required information to support Key Performance Indicator reporting. -Accurately receive daily on-site expenditures against purchase contracts through LEMs (labour, equipment, and materials) tickets in accordance with the Company's Service Ticket Requirements. -Assist with special accounting projects as required. -Provide potential backup support to the Accounts Payable Team -Complete invoice attestation cycle (3-way match: Invoice – Receipt – Purchase Order) within the required timeframe including compliance to the the Company's Supplier Invoice Requirements. -Provide input into the continuous improvement of current and new business processes. -Effectively communicate with vendors regarding LEMs ticket processing, providing support and guidance when a vendor is non-compliant with the Company's requirements. -Effectively communicate with and support internal stakeholders when identified that LEMs tickets require internal action to receive costs against purchase contracts. -Respond to vendor and internal stakeholder inquiries regarding payments, outstanding invoices and processes.

Requirements

• excel
• onbase
• q-byte
• maximo
• accounting
• communication

What You Bring

-High level of accuracy and attention to detail while prioritizing and handling a large volume of work. -Solid working knowledge of Microsoft Word, Outlook, and Excel (V-Lookups, pivot tables, & functions) -Experience with managing invoices through an electronic environment is an asset. -Strong work ethic, highly motivated, proactive and adaptable to change. -Previous experience with OnBase, Q-byte and Maximo is an asset. -Demonstrated adherence to policy, procedures, and controls. -Good knowledge of generally accepted account principals and procurement practices. -Strong communication skills (verbal and written) with the ability to interact effectively with internal and external customers at all levels. -Post-secondary certificate, diploma, or degree in accounting.

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Benefits

Airswift is seeking a S2P Accounts Payable Analyst to work for a major Oil & Gas client on a 1-year contract with a huge possibility of being extended. This role will support their operations in Calgary, AB.

About Airswift

-Operates from hubs in Houston, Manchester, and Singapore, serving clients across STEM industries worldwide. -Delivers talent acquisition, global employment & mobility, managed solutions, and consulting services. -Supports complex assignments, from offshore engineering to major urban infrastructure deployments. -Known for a vast talent network—thousands of contractors and deep sector expertise in energy and infrastructure.

Sector Specialisms