Administrative Assistant (54496)

Overview

Admin support handling communications, license tracking, compliance, and data management.

Key Responsibilities

• license tracking
• master lists
• ce management
• client rosters
• email management
• job setup

Tasks

-Maintain and update master lists of engineers licensed in each state. Submit license reports to Human Resources as updates are made. -Answer and direct phone calls, respond to inquiries, and manage email correspondence. -Manage contractor email inbox and distribute messages to the appropriate project manager. -Manage continuing education (CE) state provider licenses, including course submission, scheduling, and processing attendee credits. -Maintain and submit client rosters and update client portals when new experts are hired, new specialties are added, or experts are no longer available in a location. -Update email distribution lists to reflect new hires and departures. -Notify engineers (individuals and PEs in responsible charge for COA) when licenses are nearing expiration. -Track and manage engineering and firm licenses across all states. -Ensure professional, timely, and courteous communication with clients and internal teams. -Assist with job set-up overflow and other administrative tasks as needed.

Requirements

• microsoft office
• degree
• admin experience
• compliance
• organized
• certifications

What You Bring

-Proficiency in Microsoft Office Suite (Outlook, Word, Excel, Teams). -High school diploma or equivalent required; associate or bachelor's degree preferred. -Prior experience managing administrative projects and tasks; compliance experience preferred. -Highly organized, detail-oriented, and able to manage multiple projects simultaneously. -Not required, but compliance or administrative certifications are a plus.

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About Applied Technical Services, Llc

-Specializes in rigorous projects such as aerospace safety testing, oil & gas materials analysis, and power generation inspections. -Organized into Testing, Inspection, and Certification & Compliance segments, supporting clients at every stage of their product lifecycle. -The Marietta lab integrates calibration services (from avionics to mechanical systems) with nondestructive testing, engineering consulting, and training under one roof. -Typical projects include environmental simulation, failure analysis, expert witness testimony for litigation, and FAA-certified inspections. -Operates nationally with more than 95 locations, serving sectors including aerospace, automotive, oil & gas, healthcare, and construction. -Renowned as a leader in forensic testing, offering services like fire, chemical, and structural failure analysis frequently utilized in legal proceedings.

Sector Specialisms