Purchasing Clerk - Term

Overview

Manage purchasing tasks, vendor data, tenders, and invoice processing for the city.

Key Responsibilities

• requisition entry
• tender docs
• purchase monitoring
• data reporting
• vendor management
• p-card processing

Tasks

-Ensures the timely entry of requisitions, blanket order releases, and receiving documents -Responds to inquiries regarding purchasing -Assembles tender documents, prepares bid summaries, and award documents and forwards to senior purchasing staff -Assists in the distribution of formal tender packages in accordance with policy -Monitors purchases for corporate supplies/service contracts -Closes out purchase orders and blanket order releases -Completes searches, inputs data, validates data, and generates reports and lists from programs and applications -Maintains vendor/commodity and service table, including conducting vendor research when necessary -Maintains filing systems in accordance with branch procedure and corporate records management policies and procedures -Identifies issues, consults, and follows policies, procedures, and processes -Explains and exchanges policy, procedure, and process information one-on-one -Explains and exchanges technical information one-on-one -Process applications, monitor transactions, and prepare statistics for the P-card program -Prioritizes and adapts office activities in accordance with daily/weekly schedule within defined timelines/deadlines -Verifies and authorize the release of invoices on hold -Provides ideas and suggestions to improve work processes -Maintains authorization for purchases of goods and services database for delegated purchasing authority limits

Requirements

• procurement
• 9 months
• secondary
• office software
• enterprise software
• administrative

What You Bring

-Knowledge of procurement principles, policies, procedures, processes, and systems -Knowledge of specific branch as well as the broader divisions/departments/branches -Knowledge of relevant collective agreements, bylaws, policies and procedures, and legislation, including health and safety standards -Successful candidates may be required to provide a satisfactory criminal record check per the City of Regina's Criminal Record Check Policy. -Minimum of nine months of previous and on-the-job procurement-related experience -Completion of secondary school plus job-related training and/or course work -Proof of education is required. -Knowledge of job-related office productivity software, internet browsers and search engines, enterprise software, discipline-specific software, and technology devices -Knowledge of administrative, financial, and clerical functions and systems

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About City Of Regina

-The City’s extensive infrastructure projects ensure the efficient delivery of essential services, from water management to transportation. -Regina is home to a thriving community, offering recreational facilities, green spaces, and sustainable city planning. -Typical projects include urban redevelopment, public parks, water treatment facilities, and transportation networks. -A unique aspect of Regina's growth is its deep commitment to building resilient infrastructure, tailored to the needs of its people. -The City of Regina is a forward-thinking municipality, consistently focusing on growth, sustainability, and quality of life for all.

Sector Specialisms

Security Clearance

-criminal record check required per city of regina policy.