Administrative Assistant / Front Desk

Overview

Admin Assistant handling front desk duties, communications, and office support.

Key Responsibilities

• certificate management
• shipment processing
• mail distribution
• inventory ordering
• visitor management
• data entry

Tasks

-Manages employee certificates -Performs administrative duties for other departments as needed to see projects to completion -Prints business cards -Receives incoming shipments -Sorts, opens and distributes mail daily and handles interoffice mail -Assists with office management tasks/duties -Serves as backup to travel coordinator -Prepares shipments to go out via various vendors and customers -Schedules birthday and anniversary calls -Maintains conference room calendars -Ensures effective communications with management, callers, customers, and staff -Orders and maintains inventory of uniforms, distributing appropriately to employees -Greets and signs in guests/visitors -Answers company phones, provides information, and directs callers to the appropriate parties -Conducts reference checks -Orders office supplies for all office locations and departments -Performs general data entry

Requirements

• notary
• ms office
• travel booking
• phone lines
• customer service
• us citizenship

What You Bring

The perfect Administrative Assistant enjoys a fast pace and juggling multiple priorities. They don’t know what it means to sit back and wait because they are always proactively seeking out ways to be more efficient, get tasks completed on time, and provide excellent support. This position performs a variety of administrative functions, including being the first point of contact with internal and external customers. They are problem solvers who save the day with their resourcefulness and ability to successfully navigate obstacles. Sounds like a perfect fit for you? Please read on. Evergreen Fire & Security is a US government contractor with sensitive access requirements. As our employee, you must also be able to satisfy federal government requirements for access to government information. Unless otherwise stated in the requirements section of an individual job listing, our positions require U.S. citizenship due to the level of access to sensitive information and/or restricted facilities. -Willing & able to become a notary in Washington State -Interacts effectively with internal and external customers -MS Office experience -Prior experience booking travel -Enjoys working in-office five days per week -Experience handling multiple phone lines -Excellent customer service skills -Valid state driver’s license -Ability to pass pre-employment screenings (drug, background, and driving history) -Extremely punctual and reliable

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Benefits

We also offer opportunities for training and advancement in a fast-paced, inclusive, and rewarding working environment. Check us out on Facebook, LinkedIn, or at www.evergreenfire.com. Pay range is $20 - $25 per hour for well-qualified candidates. -Up to 4% match available -100% vested from day one -Company-sponsored group term life insurance -Opportunities to participate in voluntary benefits such as pet insurance, voluntary life insurance, disability insurance, long-term care, hospital indemnity insurance, critical illness insurance, legal services, identity theft protection, and accident insurance. -Healthcare flexible spending accounts -Paid holidays -Medical, dental, and vision insurance plans -401(k) plan -Company-sponsored short-term disability insurance -Employee Assistance Program (EAP) -Dependent care flexible spending accounts -Competitive pay -Paid Time Off (PTO)

About Evergreen Fire And Security

-Specializing in custom low‑voltage systems, it projects expertise in fire alarm, mass notification, CCTV, access control, perimeter detection, cybersecurity, and ERCES. -Common projects range from high‑security government premises and military bases to large commercial campuses, offering design, installation, monitoring, and service. -Its certified engineers and NICET‑qualified technicians handle code compliance, programming, maintenance, and 24/7 UL‑certified monitoring. -Notably, they self‑perform cybersecurity hardening and support mass notification and ERCES systems in sensitive infrastructure. -Headquartered in Tacoma with an additional office in Huntsville, AL, they maintain a national footprint serving government and commercial clients.

Sector Specialisms

Security Clearance

-must pass pre‑employment drug, background, and driving history screenings.