Payroll and Benefits Manager

Overview

Oversees payroll and benefits ops, ensuring compliance and managing a team.

Key Responsibilities

• payroll audits
• benefit administration
• compliance management
• hris integration
• open enrollment
• reconciliation reporting

Tasks

-Research discrepancies of payroll information (e.g. timesheets, PTO accruals, overpayments, underpayments, etc.) for the purpose of documenting activities and issues, meeting compliance requirements, and providing audit references. -Maintains relationships with internal and external auditors and state and federal agencies and ensures compliance with established financial, legal and/or administrative requirements. -Manages the preparation and execution of benefit documentation (e.g. original and amended plan documents, benefit agreements, summary plan descriptions, summary of benefits and coverage, etc.) -Audits payroll process to ensure accuracy that the process compiles data from a wide variety of sources (e.g. timesheets/payroll, salary adjustment, tax deposits, etc.) for the purpose of analyzing issues, makes recommendations regarding policies and procedures and ensures compliance with mandated requirements. -Prepares and communicates information to employees and former employees about benefits programs, procedures, changes and government-mandated disclosures. -Liaise with brokers, advisors, consultants and vendors for health and welfare plans as it relates to benefits administration. -Negotiates contracts with benefit plan providers, vendors, auditors, and consultants for service, premiums and plan administration. -Prepare reports reconciling payroll entries and general ledger entries. Including quarterly and annual reconciliation. -Manages the annual benefits open enrollment, including self-service, vendor interface files, testing, employee communications and presentations, and implementation of changes. -Oversee the benefit specialist in processing, reconciling and requesting payment of all benefit-related monthly invoices in a timely manner. -Oversee the benefit set-up in the human resources information system and coordinate the transfer of data to external vendors, plan providers, auditors and consultants. -Ensures compliance with company policies and procedures and all regulatory payroll requirements and federal and state laws (Department of Labor, Wage and Hour Division, Fair Labor Standards Act, Social Security, Internal Revenue Service, garnishment laws, state payday laws, etc.) stays abreast of changes and new developments by researching and interpreting associated regulatory and legal requirements for payroll processing. -Prepares and distributes written and verbal communication on employee benefits (including 401k), payroll notifications, system modifications, and/or other related procedures and policies -Completes audits and payroll survey (s) required by law and requested from the Department of Labor and/or other government entities. -Monitors utilization of benefits programs for cost-control and risk-assessment factors. -Manages a team of payroll and benefits personnel by conducting performance reviews, recommending salary and promotional changes, providing coaching and feedback, and defining career paths. -Directs activities of the payroll specialist and controls tasks as necessary to accomplish the department’s payroll processing objectives. -Reviews benefit plan reports to monitor utilization of benefits and claims experience. -Oversee the completion and file Form 5500 for the 401k Plan. -Supervises all aspects of the payroll function in the preparation and processing of the payroll, importing hours from time and attendance system, including maintenance changes, scheduled deductions, wage garnishments, tax reporting, etc. -Contributes to the benefit renewal process by attending renewal meetings with insurance brokers to review prior year claims experience and determine best options for renewal. -Serves as back-up for processing payroll when payroll specialist is not available. -Monitors and assess processes and workflow specific to this position and recommend changes for efficiency and process improvements. -Oversees COBRA administration of third-party vendor. -Manages the benefit plans to ensure the plans operate in accordance with the plan documents and vendor service agreements and assists in resolving issues.

Requirements

• bachelor’s
• accounting
• finance
• benefits compliance
• 7+ years
• supervisory

What You Bring

-Bachelor’s Degree in Accounting, Finance, Human Resources, or related field from an accredited four year university or college -Maintains strong knowledge of benefit related compliance areas and performs needed activities associated with complying with federal, state and local regulations related to benefits including but not limited to COBRA, ERISA, FMLA, HIPAA, ADA, etc. -Minimum of 7 years related experience and 2 years supervising experience

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Benefits

-Growth “We dedicate ourselves to personal and business growth” -401k Administration, including required year-end testing, annual audit, processing distributions and loan requests, processing the contribution, match and loan file each payroll.

About Raba Kistner, Inc.

-The company offers specialized solutions across various sectors, including industrial, infrastructure, and energy. -The company has built a strong reputation for delivering quality, innovative, and cost-effective services. -Known for tackling complex projects, the firm excels in providing comprehensive consulting services from design to execution. -Key projects include large-scale infrastructure developments, environmental compliance, and construction oversight. -The company's engineering expertise spans multiple disciplines, enabling them to cater to a broad range of industries. -The company provides environmental testing and solutions, contributing to safer, more sustainable outcomes. -Their diverse portfolio showcases a strong presence in both the public and private sectors.

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