HR Associate, Operations (Compliance Focus), WAL

Overview

Support HR compliance and operations across multi-state organization.

Key Responsibilities

• document management
• data reporting
• background checks
• onboarding platform
• i‑9 auditing
• compliance training

Tasks

-Organize internal documents, reference materials, and tracking sheets to support required compliance items and retention requirements. -Liaison with the Director of HR, HR Operations Manager, and Talent Development staff regarding compliance with state or local anti-harassment and anti-discrimination training requirements (e.g., annual and/or bi-annual trainings based on state lived or worked in). -Collaborate with our HR Operations Associate related to fulfilling external data reporting requirements, including Equal Employment Opportunity (EEO-1), Veteran’s 4212, and CA pay data reporting. -Coordinate the annual motor vehicle record check process to ensure employees driving for SGH meet our internal policy requirements. -Manage ongoing background and drug and alcohol screening requirements by completing appropriate checks within the noted timeframes. This includes working with our engineering staff to meet project/client requirements. -Support requests from SGH’s internal departments and engineering teams related to pursuit and project compliance, such as reviewing internal policies and procedures and providing information for compliance certificates. -Support HR Operations Manager and SGH’s legal team related to data protection and privacy policies and procedures. -Collaborate with the HR Operations team related to document retention for personnel files and I-9s. -Support the HR Operations Manager related to compliance with federal, state, local, and federal contractor requirements. -Engaged by reviewing laws, policies and procedures and making recommendations. -Maintain and manage SGH’s legally required employment postings. -Support the HR Operations Manager related to compliance with FLSA. -Manage ongoing communication with employees related to employment notices (e.g., annual, new hire and separation notifications). -Draft new or updated policies for our Employee Handbook related to new or changed employment laws. -Coordinate with the HR Operations Associate to update our onboarding platform (Greenhouse Onboarding) with required forms and notices for new hires. -Partner with the HR Benefits team related to HR Operations & Benefits joint policies. -Audit and review internal processes to ensure compliance with Form I-9 and E-Verify, including monitoring SGH’s electronic I-9 platform.

Requirements

• hris
• ms office
• 3+ years
• confidentiality
• policy drafting
• employment law

What You Bring

-Proactive and collaborative, with the ability to independently manage competing priorities and deadlines with a high level of attention to detail. -Experience with ADP WorkforceNow or another HRIS. -Ability to maintain confidentiality and manage sensitive information. -3 or more years of related experience. -Excellent verbal and written communication skills. -Experience drafting policies. -Strong knowledge of employment laws and HR compliance requirements. -Intermediate proficiency with MS Word, PowerPoint, and Excel.

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Benefits

-Healthcare and Dependent Care Flexible Spending Accounts -Fertility, Family Forming, and Hormonal Health benefit -Health Insurance (Medical, Dental & Vision) -Tuition Reimbursement -Optional Life Insurance -Paid Time Off (Vacation time, Sick leave, Holidays) -Pre-tax Commuter Benefit -Short and Long-Term Disability (company paid) -Profit Sharing and 401(k) plan with a discretionary company contribution -Employee Basic Life and AD&D insurance (company paid) -Legal & Identity Theft plans -Employee Assistance Program -Our Contribution: We offer a comprehensive and rich compensation and benefits package with company-paid and voluntary programs to help build healthy lifestyles, strong relationships, and future prosperity. -Paid Parental Leave -AFLAC Accident & Cancer Insurance

About Simpson Gumpertz & Heger (Sgh)

-Recognized for pioneering work in structural design and building systems integration. -Typical projects include high-rise buildings, critical infrastructure, advanced laboratories, and transportation systems. -Specializes in providing solutions for energy, water resources, marine, and transportation sectors. -Projects often involve intricate technical requirements, such as seismic analysis and high-performance building systems. -Has a global reach, working with clients in diverse markets, including commercial, residential, and industrial. -Notable for engineering iconic structures, including unique bridges, towers, and cutting-edge research facilities.

Sector Specialisms

Security Clearance

-manage ongoing background, drug, and alcohol screening within required timeframes. -coordinate annual motor vehicle record checks for employee drivers. -ensure compliance with project/client background check requirements.