Personal Assistant

Overview

Provide comprehensive admin support to senior operations directors, handling meetings, travel, communications and governance.

Key Responsibilities

• meeting coordination
• admin processes
• travel booking
• diary management
• document management
• report production

Tasks

-Coordinate and maintain the Business Unit meeting rhythm, including monthly reviews. -Devise and maintain efficient office administration processes to deliver an effective service. -Arrange and attend senior leader meetings, events, and conferences; take minutes and ensure appropriate facilities are organised. -Undertake multi diary management and plan schedules to optimise the working day of executive members. -Book UK and overseas travel and accommodation for senior leaders, including preparing and tracking personal expenses and other ancillary expenditure. -Screen incoming emails, messages mail and calls; manage responses directly on behalf of executive members as required. -Maintain accurate and secure paper-based and electronic filing systems, including archiving. -Organise and produce complex, confidential papers, presentations and reports for senior leadership.

Requirements

• sharepoint
• microsoft office
• executive support
• governance
• organised
• communication

What You Bring

-Previous experience providing EA/PA support to Senior Leadership Teams is preferred. -Highly organised, able to work on own initiative with limited supervision. -Up to 2 days volunteering per year -Proven ability to work well under pressure and to tight timescales. -Logical, proactive approach with a high degree of attention to detail. -Skilled user of SharePoint and Microsoft Office packages, including PowerPoint, Word, and Excel. -Ability to manage sensitive information across multiple projects and stakeholders. -Strong communication and influencing skills; able to engage and build effective relationships. -Experience supporting complex governance and meeting structures. -Demonstrable ability to prioritise and manage conflicting priorities during busy periods. -Discreet, confidential, and able to handle issues with great sensitivity.

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Benefits

-Company funded social events. -Company DC pension scheme up to 5% EEs & 7% ERs -Reward platform where you can get discounts off shopping, insurance, cars etc. -25 days holiday plus bank holidays -Wellbeing sessions - non-work-related activities go for a walk, do some house duties etc. -Flexible benefits window Options to purchase additional holidays, bikes, tech vouchers, dental cover, PMI etc. -Employee assistance programme -Enhanced company Maternity/Paternity/Shared parental/Adoption schemes -Broad range of learning opportunities, such as professional qualifications -Opportunity to join into the company SIP scheme. -Enhanced company sickness scheme -Hybrid working (where applicable)

About Balfour Beatty Plc

-It finances, designs, constructs and maintains roads, rail, energy plants, water systems, buildings and communities. -Active across the UK, US, Hong Kong and Canada, it's known for ventures like HS2, Crossrail and major highway upgrades. -Known for innovation, it uses digital tools, off-site manufacturing and automated plant to enhance safety and efficiency. -An unusual highlight: it pioneered the Automated Cone Laying Machine, boosting roadworker safety on live highways.

Sector Specialisms