Executive Assistant

Overview

Executive & personal support to Owner: manage calendars, communications, events, finance.

Key Responsibilities

• calendar management
• travel coordination
• event planning
• spreadsheet management
• document preparation
• financial reporting

Tasks

-Ensures that events meet budget, deadlines, organization and aesthetic specifications. -Manage and organize complex and demanding calendars with precision -Prepare meeting briefs, conduct research on individuals and organizations, and debrief after meetings to ensure clear action steps and follow-through. -Drive the Owner’s plans and directives, manage the workflow and problem-solve from concept through to completion. -Travel to company office locations or offsite events (as needed) to support logistics and execution. -Prepare polished correspondence, presentations, and communication on behalf of the Owner. -Proactively resolve scheduling conflicts. -Maintains strict confidentiality in all matters, whether inside or outside the organization. -Update and maintain spreadsheets and project tracking systems for business and personal operations. -Sit in on meetings, take detailed notes, and provide concise summaries for review. -Coordinate with other admins, members of leadership, employees, outside vendors, organizations, and/or consultants to schedule meetings/events. -Actively respond to and prioritize meeting requests. -Track and assist with charitable contributions and scholarship board activities, ensuring deadlines and commitments are met. -Coordinate company and personal travel arrangements, itineraries, and related logistics. -Initiate, manage, and audit all correspondence, communications, and reports for format, accuracy, and completeness that require Owner’s review, approval or signature. -Maintain organized filing systems, both digital and physical, to ensure quick access to critical information. -Reconcile professional and personal/family calendars for discrepancies -Manage invitations, RSVPs, and logistics for professional, social and charitable events. -Utilize Microsoft Excel extensively for data management, tracking expenses, and creating organized reports. -Develop and maintain professional relationships with clients, vendors, and community contacts. -Assist with document preparation, presentations, and proposals using Word and PowerPoint. -Serve as the primary liaison between the Owner, internal teams, clients, and external partners with professionalism and discretion. -Manage communication flow, including email and contact organization, ensuring important messages are tracked and followed up on. -Keeps the Owner informed of concerns that warrant his attention and understand the difference -Coordinate and plan events hosted by or attended by the Owner. -Support QuickBooks and financial spreadsheeting tasks including expenses, reconciliations, and report preparation. -Handle confidential and sensitive information with the highest level of integrity.

Requirements

• excel
• quickbooks
• bachelor's
• 8+ years
• communication
• proactive

What You Bring

-Advanced proficiency in Microsoft Excel (pivot tables, formulas, data tracking) and proficiency in Word and PowerPoint. -Ambitious and eager to take on new challenges or expand responsibilities over time. -Strong attention to detail, organization, and follow-through. -Ability to meet numerous deadlines, work with frequent disruptions, and reprioritize assignments as necessary. -Excellent written and verbal communication skills. -Ability to balance work and personal priorities with discretion and adaptability. -Ability to work in-person a minimum of 3 days a week (local to Philadelphia/South Jersey area), working during standard business hours and occasional overtime (as needed). -Experience with QuickBooks or similar financial tools preferred. -Bachelor’s degree required. -8+ years of executive-level administrative experience, preferably supporting senior leadership or business owners. -Strong interpersonal skills – friendly, outgoing, and confident, with a service-oriented mindset. Projects professionalism in appearance, demeanor, and reliability at all times. -Ability to quickly learn new software applications effectively -Ability to anticipate needs, stay several steps ahead, and take initiative without constant direction. -Must be willing to travel to office locations as needed.

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Benefits

-Events including but not limited to annual holiday party for all employees, luncheons, team building events, internal company functions, offsite meetings, golf outings and family celebrations.

About Mccormick Taylor, Inc.

-Grew from structural engineering to full-service civil design, planning, and environmental consulting. -Supports transportation development projects—from highways and bridges to transit planning and traffic design. -Serves public-sector clients like DOTs, MPOs, and municipalities as well as private energy and utility companies. -Landmark work includes Veterans Stadium design, Blue Route I‑476, and stream restoration projects. -Typical engagements span infrastructure safety, multimodal gateways, stream restoration, and corridor improvements. -A standout: growth from local firm to mid‑Atlantic regional powerhouse with diverse civil‑environmental expertise.

Sector Specialisms