Administrative Specialist 1 (NY HELPS) - VID 201209

Overview

Supervises admin staff, manages permits and finances, prepares reports for OGS parking program.

Key Responsibilities

• procedure manual
• staff supervision
• sfs database
• lot management
• parking management
• data analysis

Tasks

-Participates in the development and implementation of goals, objectives, and priorities for assigned activities; identifies resource needs; recommends and implements procedures, including standard operating procedures for assigned activities; maintains an accurate procedures manual. -Perform a full range of supervisory duties. -Directly supervises administrative staff. -Manage program financial through the SFS database. -Assist with the lot management tool in the OGS database to allow permitting units to issue permits or denies them access to issue permits. -Oversee and manage Agency Allocated Set-Aside, Carpool, General Pool & the Medical Parking for Permitting Unit through which all statewide permits are processed. This includes the issuance of all types of permitting, monthly processing of call rosters for 43+ downtown facilities and managing building manager requests in regional offices. -Receives, investigates, and responds to problems and complaints in a professional manner received through general parking inbox, phone call, and walk-up customers; identifies and reports findings and takes necessary corrective action. -Prepares written correspondence, reports and other written materials; distributes reports internally to various governmental offices as appropriate. -Prepares statistical analysis of permit & financial data for review by upper management to including the Director, and Assistant Director OGS Parking Program.

Requirements

• bachelor
• 1 year
• 2 years

What You Bring

-Administrative Specialist Trainee 2 (equated to SG-16): bachelor or higher degree and one year of required experience. -Administrative Specialist Trainee 1 (equated to SG-14): bachelor or higher degree. -Administrative Specialist 1, SG-18: bachelor or higher degree and two years of required experience.

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Benefits

-There is no examination required for appointment to a NY HELPS position. Candidates hired via NY HELPS will be appointed on a permanent non-competitive basis and will begin a probationary period.

About Nys Office Of General Services

-Specializes in streamlining and centralizing essential services for New York State’s government operations. -Oversees state-managed real estate, including leasing and facility design across offices and public infrastructure. -Leads major design and construction projects, from facility renovations to emergency infrastructure work. -Serves a broad clientele: state agencies, local governments, nonprofit organizations, even school districts. -Operates the iconic Corning Tower in Albany and works on high-profile assignments across New York. -Balances day-to-day procurement and long-term capital planning in one cohesive organizational structure.

Sector Specialisms