Office Manager

Overview

Manage office operations, facilities, staff, and admin tasks for Bird's Edmonton office.

Key Responsibilities

• security systems
• safety compliance
• facility management
• vendor management
• invoice processing
• event planning

Tasks

-Promote a professional office image and stakeholder communication -Lead by example and ensure direct reports meet or exceed required Bird learning hours -Administer security systems, access controls, and emergency response plans -Ensure safety compliance through inspections, drills, and committee participation -Conduct performance plans, assessments, and contribute to the recruitment, mentoring, training, and performance management of direct reports -Liaise with Property Manager and oversee facility maintenance and building services -Support corporate initiatives, shared services, and team transitions -Monitor direct reports’ vacation balances and ensure compliance with company policies -Manage office facilities, office overheads, and vendor relationships -Handle licensing renewals and legal documentation -Maintain district distribution lists -Coordinate onboarding, professional headshots, workspace setup, and employee recognition programs -Provide administrative and financial support, including invoice processing -Plan and execute internal events, meetings, recognition gifts, and engagement activities

Requirements

• analytical
• communication
• confidentiality
• microsoft office
• office manager
• 5+ years

What You Bring

-Strong analytical, critical thinking, troubleshooting, problem-solving skills, and a high degree of accuracy and attention to detail -Highly developed interpersonal, communication, and organizational skill -Proven ability to demonstrate high level of confidentiality, including tact and discretion in preparing, disclosing and handling information of a sensitive nature -Proficiency with Microsoft Office Suite (including, Excel, Word, Outlook, PowerPoint) required -5+ years’ experience in the capacity of Office Manager or senior administrative role supplemented by other aspects of office management including experience in facility management -Ability to forge, grow and maintain positive relationships both internal and externally -Ability to manage multiple priorities simultaneously and meet the time demands of unpredictable activities, capable of handling pressure and challenges in a dynamic business environment

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About Bird Construction

-Delivers billions in annual revenue and maintains a strong project backlog. -Typical projects include industrial facilities, civil infrastructure, institutional buildings, modular fabrication and maintenance services. -Its strengths lie in self-performed trades—from earthworks and concrete to mechanical, electrical and modular fabrication. -Leverages technology such as BIM/VDC and modular solutions to enhance efficiency and certainty in delivery. -Projects range from deep-mining support and hydroelectric work to transit stations, healthcare facilities and mass timber buildings. -With a finance division (Bird Capital), it can participate in project equity, blending construction with strategic investment.

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