Procurement Systems & Contracts Manager

Overview

Oversees procurement system optimization, contract lifecycle, and governance.

Key Responsibilities

• system implementation
• contract repository
• data analysis
• workflow design
• digital transformation
• reporting

Tasks

The Procurement Systems & Contracts Manager is accountable for integrating technology, process governance, and contractual risk management into the end-to-end sourcing lifecycle. This job is responsible for the design, implementation, and optimisation of procurement systems, ensuring that digital tools and workflows enable transparency, efficiency, and cost optimisation. Additionally, the Procurement Systems & Contracts Manager leads the contract management function, overseeing the execution and renewal of supplier contracts to safeguard the group’s commercial interests -Establish and monitor procurement controls, approval workflows, and audit trails to ensure full transparency and accountability. -Train and support end-users, manage user access and roles, and ensure system adoption across the organisation. -Collaborate with internal stakeholders (Finance, Legal, IT, and business units) to align procurement activities with strategic and operational needs. -Develop and maintain contract templates, playbooks, and standard clauses to streamline negotiations and reduce risk exposure. -Identify and mitigate commercial and operational within supplier agreements. -Monitor system performance, analyse procurement data and KPIs, and generate insights to support strategic sourcing and supplier management decisions. -Work closely with the Legal Department to ensure all contracts comply with corporate policies, local regulations, and international standards. -Lead contract performance reviews, tracking supplier compliance with service level agreements (SLAs), key performance indicators (KPIs), and contractual obligations. -Define system workflows, approval hierarchies, and automation rules aligned with procurement policies and governance frameworks. -Facilitate knowledge-sharing, workshops, and training sessions on procurement policies, systems, and contract management best practices. -Support supplier onboarding, qualification, and performance management processes to ensure sustainable, compliant, and high-performing supplier relationships. -Lead regular audits and compliance checks on procurement practices, supplier contracts, and system records. -Analyse procurement spends and supplier performance data to identify trends, risks, and opportunities for cost optimisation. -Partner with IT and Finance to ensure seamless integration of procurement systems with ERP, finance, and vendor payment platforms. -Support strategic sourcing events and negotiations by advising on commercial terms, risk allocation, and value protection strategies. -Lead continuous improvement initiatives to enhance procurement processes, standardise documentation, and embed best practices across the group. -Drive digital transformation initiatives within the procurement function, exploring automation, analytics, AI, and self-service tools. -Uphold company values throughout business practices and utilise sound judgment in decision making. -Produce regular reports and dashboards for executive leadership, highlighting procurement performance, compliance, and strategic insights. -Maintain a centralised contract repository, ensuring accurate metadata, renewal alerts, and version control. -Champion a culture of governance, ethics, and value-for-money procurement across the organisation. -Define and track procurement KPIs such as contract cycle time, system utilisation rates, compliance scores, and realised savings. -Oversee the end-to-end supplier contract lifecycle including review, execution, renewal, and termination. -Lead the implementation, administration, and continuous improvement of procurement systems (e.g., ERP, e-procurement platforms, supplier portals) to enhance visibility, compliance, and process efficiency. -Ensure all procurement activities align with corporate procurement policies, delegation of authority (DoA), and regulatory requirements.

Requirements

• sap ariba
• oracle
• coupa
• 7-10 years
• managerial
• contract negotiation

What You Bring

Continuous Improvement, Analytics & Reporting Minimum Required Experience -Experience working in complex, multi-business or group environments is highly preferred -Proven experience in procurement systems implementation and management (e.g., SAP Ariba, Oracle, Coupa, or similar platforms). -A minimum of 7-10 years of progressive experience in procurement, sourcing, or contract management, with at least 3 years in a managerial capacity. -Strong track record of contract negotiation, and lifecycle management.

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About Gargash Group

-As the UAE’s top distributor of premium cars, the company represents global brands such as Mercedes-Benz. -The group expanded into construction and real estate, contributing to iconic projects across the region. -Through strategic growth, it diversified into retail and logistics, further solidifying its market presence. -Known for its ability to adapt to market changes, the group thrives through its diverse, integrated offerings. -In recent years, it has focused on sustainable infrastructure, creating developments that define modern living.

Sector Specialisms