Team Lead Document Control

Overview

Lead and manage document control team, ensuring compliance and efficiency.

Key Responsibilities

• data analysis
• process improvement
• record closeout
• document tracking
• team supervision
• performance reporting

Tasks

-Support continuous improvement by analyzing performance data, recommending process enhancements, and facilitating training or coaching as needed. -Oversee project record closeout progress, confirming that all records are properly archived and accessible in accordance with company policies and regulatory requirements. -Track and report on documentation progressive turnover status, ensuring that all project deliverables are submitted, reviewed, and approved according to corporate standards. -Must balance deadlines and multiple competing priorities; sets goals and objectives -Supervises and coordinates the workflow of the document control team, including task assignment, quality checks, and process improvement initiatives. -Provides guidance and training to the team members on document control practices, systems, and compliance requirements. -Facilitates effective communication and collaboration between the document control team and both internal and external stakeholders. -Prepare and distribute regular performance reports (e.g., weekly dashboards, monthly summaries) to management and relevant stakeholders, highlighting achievements, areas for improvement, and outstanding issues. -Ensures adherence to document control standards, policies, and procedures. -Monitors the team’s performance such as accuracy of document processing, timeliness of submissions, compliance rates, and resolution of discrepancies. -Identify, document, and resolve any non-compliance concerns, collaborating with team members and stakeholders to implement corrective actions and prevent recurrence.

Requirements

• sharepoint
• opentext
• edms
• degree
• leadership
• 5-10 years

What You Bring

-Proficiency in document management software and systems such as SharePoint and OpenText are essential -Good knowledge of departmental function, terminology and interrelationships -Experience in leadership, change management, and continuous improvement are important for overseeing a team and driving process enhancements -Degree / technical diploma or equivalent experience -Strong communications skills, both written and verbal, are crucial for effective collaboration and leadership -EDMS experience is preferred -Good understanding of policies and procedures that apply to assignments -5 - 10 years of relevant work experience in oil and gas, or a diploma/certification with a minimum of 8 years of experience, or an equivalent combination of education and experience -A high level of attention to detail is necessary for ensuring accuracy and compliance in document management -Exhibits sound judgment and demonstrates a strong work ethic -Follows instructions, responds to management direction and understands accountability -Previous experience in document management, project management, or a related field

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About Tc Energy

-With a legacy of innovation, the company has been providing critical energy solutions for decades. -It specializes in the development and operation of energy infrastructure, including pipelines and storage. -The company’s projects span across North America, ensuring the safe and efficient transport of oil and gas. -Focus on maintaining the highest safety standards while advancing technological solutions in energy delivery. -It is involved in major energy projects such as the Keystone Pipeline and various renewable energy initiatives. -Known for a resilient, forward-thinking approach, addressing both energy demands and environmental needs. -Engaged in long-term partnerships with government and private sector entities to drive energy development. -With an extensive pipeline network, the company ensures the delivery of energy resources from coast to coast.

Sector Specialisms

Security Clearance

-background screening is required for all positions, which may include criminal and/or credit checks.