Receptionist I Administrative Assistant

Overview

Front‑desk receptionist handling calls, mail, and admin support for design, HR, and accounting.

Key Responsibilities

• document prep
• deltek vantagepoint
• mail management
• vendor coordination
• hr support
• office management

Tasks

-Provide administrative support to design professionals, including formatting documents, preparing presentations, and processing project deliverables. -Maintain confidentiality and handle assignments with accuracy and professionalism. -Perform clerical tasks such as filing, photocopying, proofreading, and data entry. -Greet guests and answer incoming calls in a courteous, professional manner. -Order office and kitchen supplies; coordinate vendor service calls. -Assist accounting with invoices, expense reports, and project setup in Deltek Vantagepoint. -Manage incoming and outgoing mail, deliveries, and shipments. -Schedule Lunch & Learn sessions with vendors. -Support HR with onboarding, recordkeeping, interview coordination, meeting logistics, and events. -Open and close the office daily; maintain a neat, professional environment.

Requirements

• microsoft office
• deltek vantagepoint
• bamboohr
• associate degree
• 3 years
• communication

What You Bring

-Proficiency with Microsoft Office products (including Word, Excel, PowerPoint and Outlook; Deltek Vantagepoint and BambooHR a plus. -Strong communication skills both verbal and written -Ability to type 50+ wpm and learn specialized software. -Minimum of 3 years administrative experience preferably in a professional services environment. -Experience with calendar management / scheduling -Ability to work in a fast paced, team environment with all levels of staff and outside contacts. -Excellent organizational skills with the ability to manage multiple priorities. -Problem-solving skills and commitment to confidentiality. -Associate degree preferred, or equivalent combination of education and experience.

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Benefits

Ring & DuChateau prides itself on our employee centric culture which supports the interests, goals, and needs of our employees. When you join our team, we strive to understand your professional interests and encourage professional development, by staying current in products, processes, and materials and by providing continuing education programs to foster your professional development.

About Ring & Duchateau, Llp | Consulting Engineers

-Located in Brookfield, later expanding to Madison, it now serves clients across 27 U.S. states with licensed engineers. -Initial focus on HVAC and plumbing evolved to include electrical, lighting, technology, utility engineering, and commissioning. -Typical projects span hospitals, university buildings, research labs, corporate offices, arts venues, and athletic facilities. -Known for tackling complex system design challenges in healthcare and higher education with precision and innovation. -Commissioning services provide clients lasting operational clarity—from design through building handover.

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