Administrative Specialist

Overview

Supports sales team with client communication, data entry, and clerical tasks.

Key Responsibilities

• bid management
• crm maintenance
• portal access
• data entry
• client coordination
• call handling

Tasks

The Administrative Assistant provides reliable support to the sales team to improve efficiency and drive sales volume increases. The Administrative Assistant will communicate with clients to obtain missing information, organize order documentation, provide data entry, and perform various clerical duties. They will work with clients, sales representatives, and office personnel. As valuable support staff, they follow directions and use their own initiative to keep business running smoothly. While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and /or move up to 50 pounds. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Contacting clients by phone or email to obtain missing order documents -Assist with subcontractor follow up on quotes -Assist with compiling and submitting client bids/RFP -Map client locations and travel time for multi-site spreadsheets -Answering inbound calls and transferring to appropriate department as necessary -This position will also work hand in hand with Contracts and various internal & customer web portals -Create new client locations in CRM (link parents/subsidiaries) -Greeting visitors to corporate office -Assist with Company’s access to client web portals -Collaborate with other departments to ensure successful transactions -Maintaining and updating sales and customer records -Coordinate Nationwide Power single point of contact for clients with multiple offerings/proposals

Requirements

• word
• excel
• outlook
• customer service
• detail-oriented
• self-motivated

What You Bring

-Including but not limited to: W9s, tax exempt certificates, credit applications, success form, shipping form, etc -Excellent customer service, verbal communication, people skills, business writing skills -Strong attention to detail and follow through on all tasks -Ability to multi-task in busy environment. Sales experience helpful -Strong computer skills with working knowledge of Word, Excel, Outlook, Adobe PDF -Seeking self-motivated individual with the ability to work independently

People Also Searched For

Benefits

-Seeking candidate who is looking for long-term employment with growth potential

About Nationwide Power Solutions, Inc.

-Fueled by strong manufacturer partnerships, it designs, supplies and maintains uninterruptible power systems, batteries, generators, switch gear and HVAC. -Typical projects include data center UPS installations, emergency generator rollouts, battery replacements, preventive maintenance and custom power-architecture design. -From a single warehouse in Henderson to a national footprint, it built a $20-$30M business driven by emergency service and 24/7 support. -Its in-house lab with board-level testing and 1 MW test capacity highlights technical depth rare in its industry.

Sector Specialisms