Administrative Assistant Bilingual English Spanish

Overview

Provides bilingual admin support to property manager and residents.

Key Responsibilities

• service orders
• tracs
• section 8
• budgeting
• rent collection
• leasing admin

Tasks

-Greets and assists applicants, residents and guests. -Writes service orders and maintains service order log. -Conducts new resident orientation. -Coordinates turnover schedule with Maintenance Supervisor. -Prepares and maintains office and rental expense budgets. -Administers rent collection efforts with Property Manager including cash receipts, 14-day notices, legal correspondence, etc. -Fosters a positive, active and collaborative relationship with residents, communities and associated agencies. Works patiently, professionally and cooperatively with residents and staff. Preserves and respects resident and applicant confidentiality. -Processes income certifications/recertifications. -Processes and transmits TRACS (Tenant Rental Assistance Certification System). -Processes monthly Section 8 housing assistance payment billing. -Answers telephones in a professional manner; directs calls and records messages. -Opens and closes office. Secures confidential files and maintains office equipment. -Prepares, types and files office correspondence including letters, reports, and spreadsheets. -Completes administrative leasing duties: intake and processing of applications, preparing and distributing applicant correspondence, interviewing eligible applicants, preparing lease packages. -Follows company policies, rules and regulations. -Orders office supplies and maintains inventory. -Completes special projects assigned by manager.

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Benefits

-Health & Wellness Benefits. We offer plans for quality medical, dental, and vision coverage to all employees regularly scheduled to work a minimum of 24 hours or more per week. HSA/FSA options are also available. -Retirement planning. We offer a 401k program with a company match. -100% Company-Paid Life Insurance.With affordable options to elect voluntary life, critical illness, hospital care or accidental injury coverage. -Access to an Employee Assistance Program (EAP),Childcare & Eldercare Support, Career Development and Advancement Opportunities… and more! -Work-Life Balance. On top of offering 13 paid holidays per year, we have an attractive paid time off policy that includes vacation days, personal days, sick time, wellness days, summer flex time, volunteer days and early close Fridays.

About Beacon Communities Llc

-Shaped communities through thoughtful development and sustainable design. -Created vibrant, mixed-use developments integrating residential, commercial, and community spaces. -Develops sustainable properties while fostering long-term partnerships with clients and stakeholders. -Ensures high standards of maintenance and tenant satisfaction across diverse properties. -Creates spaces that enhance community livability across urban, suburban, and rural markets. - Executes large-scale, complex projects, including multi-family housing, commercial spaces, and mixed-use developments. -Known for quality craftsmanship, attention to detail, and innovative design solutions. -Adapts to market trends to meet evolving tenant and investor needs.

Sector Specialisms