Administrative Assistant

Overview

Provides clerical and administrative support for the civil construction department.

Key Responsibilities

• excel updates
• access worksheets
• billing submission
• work orders
• accrual processing
• admin management

Tasks

-Update Excel spreadsheets and Access worksheets daily. -Maintain project master worksheet and other electronic files for Civil customers. -Follow up with field Superintendent/Project Coor on billing for projects that have been complete, but not fully billed. -Gather and review all necessary back up documentation for completed projects. -Answer field calls from Superintendents. -Prepare and submit billing to Civil customers through assigned website. -Log and process new work orders for SCE. -Process monthly and quarterly accruals. -Submit daily crew lists to SCE. -Oversee and/or process day-to-day administrative items (i.e., expense reports, supply requisitions, personnel transaction forms, operating budgets, etc.) per supervisor’s authorization.

Requirements

• microsoft office
• adobe pdf
• high school
• attention to detail
• organizational skills
• one-year experience

What You Bring

-A working knowledge of general office procedures at a level normally acquired through one year experience in an office setting; and -Background check, credit check, MVR and drug screen may be required (will vary by position). -Attention to detail. -High School diploma or equivalent -Strong organizational skills -Ability to prioritize and complete multiple projects in a timely manner. -Experienced in the use of various Microsoft Office applications including Word, Excel, PowerPoint, Access, Outlook, and Adobe PDF.

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Benefits

-Medical, dental, vision, life insurance, 401k with company match. -Paid time off. -Wage range: $20 - 30/hour.

About International Line Builders Inc.

-Committed to building reliable, high-quality infrastructure for utility sectors. -Experienced in constructing and maintaining powerlines, fiber optics, and telecommunication networks. -Experienced in large-scale projects across various sectors including energy, utilities, and telecom. -Known for decades of expertise in delivering comprehensive solutions for complex infrastructure challenges. -Known for a strong commitment to safety, operational excellence, and high standards of quality. -Proven track record of successfully completing projects in remote and challenging environments worldwide. -Adaptable in working on both urban and rural utility infrastructure.

Sector Specialisms

Security Clearance

-background check may be required -credit check may be required -motor vehicle record (mvr) check may be required -drug screen may be required